HR Support Officer

DEPARTMENT OF THE LEGISLATIVE ASSEMBLY

JOB DESCRIPTION

Agency Department of the Legislative Assembly Work Unit People, Performance and Culture

Job Title HR Support Officer Designation Administrative Officer 3

Job Type Full time Duration Fixed for 12 months

Salary $66,773 - $71,746 Location Darwin

Position number 18988 RTF Closing 05/10/2025

Contact officer Anna Piera, Manager on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES

OF YOUR TERTIARY QUALIFICATIONS

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and

accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the

recruitment process or job, please discuss this with the contact officer. For more information about applying for this

position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website.

Our Values:

Respect, Impartiality, Professionalism, Customer Service, Creativity and Westminster Heritage

Primary Objectives:

Provide administrative support to the People, Performance and Culture (PPC) unit, primarily in the area of human

resources (HR).

Context Statement:

The Department of the Legislative Assembly (DLA) provides the Northern Territory Legislative Assembly, its Members

and Committees with quality and timely support for the operation of the Parliament, Parliamentary Committees, the

Parliament House precinct, and Electorate Offices (and staff).

The PPC unit performs HR, work health and safety, information governance, and other administrative tasks to assist the

operational and personnel components of MLA's electorate offices and DLA business units.

Key Responsibilities:

1. Provide administrative assistance to the PPC unit, including monitoring the generic email account and online customer

portal, managing incoming calls and preparing correspondence and employment contracts.

2. Assist employees to resolve basic HR, employment contract, and casual timesheet questions, and progress complex

matters to the HR Service Delivery Manager.

3. Record corporate and personnel information in the Territory Records Management (TRM) system.

4. Prepare employment contracts using pre-defined templates, including liaising with stakeholders to ensure the

appropriate information and approvals are received.

5. Conduct quality checks on timesheets for casual employees and liaise with Payroll Services to ensure timesheets are

processed for payment in a timely manner.

6. Process requests in the eRecruit system to advertise vacancies and progress employment requests for DLA

employees and new starters.

7. Update and maintain a series of registers to record workforce information, including flexible work arrangements and

professional development activities.

8. Provide ad hoc administrative support to other areas of the DLA during busy periods.

Selection Criteria:

Essential:

1. Demonstrated ability to work under pressure and meet deadlines.
2. Experience in an administration support role providing HR support and quality client services.

Legislative Assembly of the Northern Territory

Parliament House, State Square (GPO Box 3721, Darwin NT 0801)

1. Proven ability to work flexibly within a team, contribute to the team's effectiveness and work with other teams and

stakeholders.

1. Experience using Microsoft Office (or similar) applications, electronic records management systems, and experience

using a customer request management system.

1. Strong organisational skills with proven ability to manage own workload with changing priorities and competing

deadlines.

1. Demonstrated ability to operate with strict confidentiality and apolitically.
2. Well-developed interpersonal, verbal and written communication skills.

Requirements for Selection and Undertaking the Role:

• Prior to being formally offered a position with the Department of the Legislative Assembly, applicants will be required

to submit a pre-employment declaration which includes information regarding their criminal history, conflict of interest

and other continuing employment or volunteer work.

• The successful applicant will be subject to a criminal history check. A criminal history will not exclude an applicant

from this position unless it is a relevant criminal history.

• Access to recreation leave will be restricted during Parliamentary sitting periods.
• The position is based at Parliament House; however, minimal travel to electorate offices across the Northern Territory

may be required.

• The right to disconnect – This position is not expected to be available for regular work-related contact outside of

normal work hours.