Administrative Assistant

At GHD, we don't just believe in the power of commitment, we live and breathe it every day

That's why we pledge to support and empower all our people to make a positive impact, working with the right technology and training to bring ideas and projects to life. 

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. 

Who are we looking for?

We're looking for an organized and proactive Administrative Assistant to join our Management & Administration team in St. Leonards, New South Wales.

In this diverse role you will:

• Conduct data entry into company systems, and review and verify the information to ensure accuracy and accessibility.
• Oversee office operations if needed (cover team member on leave) and provide overall support to admin team 
• Open and distribute mail, and use form letters or emails to respond to routine requests
• Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following detailed instructions to facilitate business meetings.
• Organize own work schedule in order to get the job done, coordinating with support services and assigning short-term tasks to others if necessary.
• Create, organize, and maintain files containing the correspondence and records of a senior colleague.
• Prepare routine letters, memoranda, reports, and similar documents following detailed instructions. This is likely to involve using the full range of functions within standard office software.
• Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats. 
• Help manage internal client relationships by carrying out simple procedural tasks. 

What would you bring to the team? 

• Experienced in administration or similar with strong problem-solving skills
• Experienced in customer service with the ability to manage confidential information
• Be meticulous with high attention to detail, a proactive mindset who is passionate to plan, prioritize and be results and team orientated.
• Effectively use standard office equipment and standard software to support business (Microsoft Office applications, intermediate level in Excel, PowerPoint, PDF, MS Office applications), prepare Minutes of Meetings, 
• Fluent in Word Docs, GHD Templates (customize formatted docs) for Bids proposals, tenders and the likes
• Preferably with EA/PA experience but not limited to reception 
• Well-versed in communicating both verbal and written especially in attending to clients' needs and can navigate customer conversations 
• Fosters building positive relationships as well as working well under pressure with deadlines
• All-rounder, proactive, skilled and dominant personality who can step in whenever the need arises 
• Flexible in supporting the region; can be assigned to other NSW offices (Piccadilly and Paramatta) if NEEDED (to cover for team members on leave) 
• Must be amenable to work fully onsite to assist in daily office operations (Full onsite) 

Interested? Apply now
Contact: Pebles Florencio – Talent Acquisition Business Partner 
 
GHD is an equal opportunity employer and we want everyone to be able to fully participate in our recruitment process. We value a diverse workforce and an inclusive culture. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities. 

GHD embraces hybrid work arrangements to create a work environment focused on well-being, flexibility and productivity where GHD people can thrive, this supports the diverse needs of our workforce while balancing the benefits of remote working with the value of face-to-face collaboration in the office. 

We respectfully ask that no agency resumes be presented at this stage.  

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