Office Administrator

4 days ago

Forest Glen QLD, Australia Multi Maintenance Services Pty Ltd Full time

About the role

Fast growing, Sunshine Coast based, building and construction business requires an Office Administrator dedicated to delivering exceptional service to our clients & fostering a professional & supportive workplace for our employees. We are looking for a highly organised, detail-oriented Office Administrator to join our growing team and provide support across administration, accounts, invoicing, payroll and HR, and general business operations.

This role offers opportunity for growth and is central to the smooth running of our business. We are seeking someone who thrives in a fast-paced environment, is confident with technology and can switch between multiple tasks with accuracy and efficiency.

Competitive remuneration offered for the right candidate.

Key Responsibilities

Office Administration

  • Manage daily office operations including calls, emails, filing and document control
  • Maintain file management system, including folders, templates and documents
  • Manage office equipment, supplies and IT coordination (liaising with service providers where required)
  • Flight and accommodation bookings as required
  • Provide general administrative support to the team as required.

Accounts Receivable/Payable & Payroll/HR

  • Manage accounts receivable and update client data as required
  • Assist with accounts payable as required
  • Update job information in Fergus (workflow and job management software) to maintain data integrity
  • Process weekly timesheets and payroll data
  • Staff onboarding
  • Maintain staff records, licences and training documentation
  • Maintain Xero bank reconciliations
  • Any other reasonable task directed by the management team

Basic Job Functions

Efficient implementation of reception & accounting tasks, invoicing, receivables/payables, banking and reconciliations.

Administration tasks such as filing, data entry & document preparation, manage & distribute incoming & outgoing mail, e-mails & phone calls

Ability to work both independently and as part of a team

Demonstrated ability to manage a fast-paced work environment with professionalism & maintain strict confidentiality

Demonstrate initiative & flexibility in the role

What we are looking for:

Minimum 3 years office administration and Xero experience (construction/trades-based experience desirable, though not essential)

Ability to manage competing priorities and strong attention to detail

Experience in bookkeeping or accounting and payroll – experience with Xero essential, experience with Fergus desirable

Professional verbal & written communication skills

Experience in Excel, Word and Outlook

Demonstrated administration, time & workload management skills.

Ability to manage competing priorities and identify process improvements

Cert IV or equivalent in bookkeeping/accounting desirable

Must be available to work Mon-Fri on-site in Forest Glen

How to apply:

If this sounds like the opportunity you've been looking for, please email and attach the following information:

  • Resume
  • Brief cover letter including an example of how you have shown initiative by identifying and implementing an improvement in an office environment in the past.
  • Phone and/or email contact details for 2 professional references

Job Types: Full-time, Permanent

Work Authorisation:

  • Australia (Required)

Work Location: In person

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