Administrative Assistant

OUR VALUE PROPOSITION

At RSM, our purpose is to instill confidence in a world of change for both our clients and our people.

RSM Australia supports a people-centric and collaborative culture where we are committed to empowering and developing you. As a leading professional services firm, we connect you to an extensive network of global resources and invest in your future. We value the meaningful work that you do and encourage you to be a part of the change.

Our value proposition is our commitment to you; it highlights the experiences, benefits, and value that you can expect as part of RSM. This is underpinned by our three values - integrity in everything that we do, supporting clients everywhere, and developing and valuing everyone.

Who we are:

RSM Australia is a member of RSM, the world's 6th largest network of audit, tax and consulting firms. We are an award-winning professional services firm with over 100 years experience supporting Australian businesses. We believe in putting people first and we are proud to have developed a work culture that fosters growth, collaboration and success.

About the role:

We are seeking a reliable and proactive Administrative Assistant to support three Leaders and their teams within the Risk Advisory Services division in Canberra. This role is essential in helping the team meet client and internal deadlines, often managing competing priorities. You'll be part of a dynamic environment where your ability to work independently and collaboratively will be highly valued.

Both part-time and full-time applications will be considered. Role can be based in Canberra or Sydney.

What You'll Do

Administration and Team Support

• Format client correspondence and reports in line with national standards
• Maintain client records and CRM systems
• Ensure compliance with internal processes and policies
• Prepare weekly and monthly reports
• Coordinate tenders and proposals, ensuring timely submission
• Provide ad hoc administrative support across the team
• Organise occasional travel for team members
• Complete timesheets for Partners
• Assist with client events and training conferences
• Process expenses

Inbox and Calendar Management

• Coordinate meetings and manage calendars for three Leaders
• Maintain correspondence on behalf of Partners
• Track and manage key deadlines

Monthly Invoicing

• Prepare invoices for Managers prior to Partner approval
• Enter and finalise data accurately and promptly
• Issue invoices to clients and follow up on outstanding payments

What You'll Bring:

Education

• Completion of a TAFE or Business College administration course (preferred)

Experience and Attributes

• Minimum 3 years' experience in a similar role, ideally within professional services (e.g. accounting or legal firms)
• Experience using CRM software
• Strong communication skills and attention to detail
• Ability to manage competing priorities in a fast-paced environment
• Confident self-starter with a proactive approach
• Comfortable working independently and as part of a team
• Intermediate to advanced proficiency in Microsoft Office

Life at RSM:

RSM provides a great environment to build skills and confidence and we help our people achieve their best. We are trusted advisors to our clients, so it is critical for us to find the right people for the job on offer. Our network of offices across Australia and around the world allow us to offer a personal service to all our clients regardless of where they are

Working for RSM entitles everyone to a wide range of leading health, wellness financial and lifestyle benefits.

How to apply:

Please click on the "apply" button and complete our online application form.

Agencies, thank you for thinking of us, but our recruitment is managed internally, and we will reach out to our preferred suppliers if we need assistance.