Workshop Accounts and Systems Administrator

5 days ago

Bendigo Goldfields Macedon Ranges, Australia Quantum Comms Full time $60,000 - $80,000 per year

Quantum Comms is a well-established company specialising in Rigging, Civils, Comms, EWP and plant hire with a long history of delivering complex projects in the Telecommunication and Transmission Line/Renewable Energy Sectors. Currently Head Office based in Victoria, Quantum Comms service Clients Australia wide. We have a highly skilled team of over 100 employees.

Are you organised, systems-savvy, and experienced in the behind-the-scenes operations that keep a workshop humming? We're on the lookout for a proactive and detail-focused Admin & Accounts Coordinator to support our growing team servicing heavy vehicles, trucks, and elevated work platforms (EWPs).

About the Role:

You'll manage workshop administration, coordinate accounts, and help streamline our service and job tracking processes using Odoo (or similar ERP systems). You'll also play a key role in onboarding and training team members in digital processes — including how to use computer systems for vehicle servicing records, maintenance history, job card management, and compliance documentation.

Key Responsibilities:

  • Administer day-to-day workshop operations, including scheduling, job tracking, quoting, and customer communication
  • Oversee accounts duties: invoicing, supplier management, reconciliations, job costing
  • Maintain and improve ERP/workshop management systems (ideally Odoo)
  • Ensure correct use of computer systems for vehicle service history, job cards, and maintenance tracking
  • Train technicians and staff in using digital systems and ensure process adherence
  • Monitor workflows for accuracy and efficiency across servicing jobs
  • Assist with procurement and inventory record management

What We're Looking For:

  • Solid experience in admin and accounts in a mechanical or service-based environment
  • Strong working knowledge of ERP and workshop management software (Odoo or similar)
  • Confident with vehicle servicing systems – understanding how service records, job cards, inspections, and compliance documents are logged and managed
  • A systems and process thinker who can spot inefficiencies and implement improvements
  • Strong communication and training skills – comfortable guiding workshop staff through systems and protocols
  • Excellent time management and attention to detail

Skills:

  • Background in heavy vehicle, truck, or EWP servicing
  • Familiarity with digital maintenance schedules and service tracking systems
  • Bookkeeping or finance-related qualifications
  • Experience setting up or optimising ERP/workshop systems

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