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Administration Assistant

2 weeks ago

Bendigo Goldfields Macedon Ranges, Australia A L Parker Electrical Full time $45,000 - $60,000 per year

This role will undertake reception duties and provide administrative support to the team at A L Parker Electrical. This will include the following core responsibilities and duties:

  • Answering of incoming phone calls
  • Liaise with customers to book jobs in using the online job management system (ServiceM8 )
  • Administration of rental maintenance checks (liaise with tenants, managing job workflow with trades)
  • Financial processingincluding entering bills, invoicing and reconciliation of accounts in financial system
  • Maintain office supplies
  • Maintain filing and records management system
  • Assist with organizing toolbox meetings
  • Organise staff uniforms and OHS equipment
  • Maintain employee documentation eg. trade licences
  • Assist with fleet management
  • Assist with making arrangements for staff social events

Qualifications:

  • Preferred experience as an administrative assistant or in a similar role
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Preferable to have experience in Xero, ServiceM8 and iAuditor or similar
  • Excellent organizational and time-management skills
  • Strong written and verbal communication skills, including excellent phone manner
  • Ability to work independently and as part of a team
  • Attention to detail and problem-solving skills
  • Qualifications as an Administrative Assistant or Secretary will be a plus

What We Offer:

  • Opportunities for professional development
  • A supportive and collaborative work environment
  • The chance to work with a dedicated and passionate team
  • Flexible working hours with potential for some working from home hours.
  • Ideally a full-time role but option for four days a week or school hours, etc.