Senior Administration Lead

5 days ago

Bendigo Goldfields Macedon Ranges, Australia Maple Physiotherapy and Performance Full time $45,000 - $60,000 per year

We are Hiring

We are seeking an experienced administrative professional to join our team in Kyneton, Victoria as Senior Administration Lead to support our busy and growing business.

About Maple Physiotherapy and Performance

Maple Physiotherapy and Performance offers a unique combination of sports physiotherapy, strength training, injury rehabilitation, elite sports science technology, and a performance-focused coaching mindset —serving Kyneton and surrounding areas within the Macedon Ranges.

We specialise in:

  • Client centered one to one physiotherapy consultations, catering for injury management through to high performance athletes
  • Individualised strength and conditioning in supportive group environments
  • Active, educated, and thorough approaches to injury resolution
  • Clinical Pilates (both modern and classical) to help manage spinal pain, improve function, and promote movement science-led change

The Role

We are looking for an individual with at least 12 months experience in a similar administration role to join our collaborative and thriving multidisciplinary team.

The Senior Administration Lead is responsible for overseeing the day-to-day administrative functions of the business to ensure all administrative systems and processes are effective and responsive to the needs of the business.

The role will commence as a casual role at approximately 16-24 hours/week. It is envisaged this role will transition to a part-time role for the right candidate.

You will:

  • Develop and streamline internal processes to enhance operational efficiency.
  • Oversee appointment scheduling, ensuring efficient use of practitioners time and minimising patient wait times.
  • Implement and manage patient intake processes, including collecting relevant medical history and insurance details.
  • Ensure that patients are informed about clinic policies, appointment reminders, and cancellations.
  • Build and maintain relationships with existing clients, ensuring high satisfaction and fostering patient retention.
  • Manage patient billing, including insurance claims, payments, and invoicing.
  • Liaise with insurance companies to resolve any billing or reimbursement issues.
  • Ensure that clients have a positive experience from the moment they enter the clinic to the completion of their treatment.
  • Oversee the management of clinic software (e.g., scheduling, patient records, billing systems), ensuring all data is accurately maintained and updated.

Why Join Us?

  • Be a key player in the growth and development of a thriving allied healthcare practice.
  • Opportunity to work in a collaborative and supportive environment.
  • Flexible hours and scope for growth into a larger role

About You

  • Previous experience in an administrative role is required.
  • Proficient with Microsoft Office Suite and experience with clinic management software (e.g, Cliniko, Clinicient, or similar) is required
  • Previous experience within a healthcare or allied health setting is highly desirable
  • Highly organised with the ability to multitask and prioritise tasks efficiently in a fast-paced environment.
  • Applicants must have current authorisation to work in Australia. Visa sponsorship is not available.

  • Senior Communications

    5 days ago

    Bendigo, Goldfields & Macedon Ranges, Australia Coliban Water Full time $93,548 - $112,895 per year

    We're looking for a Senior Communications & Engagement Officer to join our team on a 12-month fixed term contract. In this exciting role, you'll help shape clear, engaging communications and foster strong connections with our community and stakeholders.Overview of role:As Senior Communications & Engagement Officer in our Corporate Communications and...

  • Systems Administrator

    5 days ago

    Bendigo, Goldfields & Macedon Ranges, Australia Loddon Shire Council Full time $104,000 - $130,878 per year

    About the role:Loddon Shire Council is seeking a capable and motivated Systems Administrator to help lead the ongoing modernisation of our core IT infrastructure.This role sits within a newly established operating model, shaped by our new, multi-year, fully funded IT Strategy - designed to modernise platforms, uplift security, and embed a culture of...

  • Administration Support

    5 days ago

    Bendigo, Goldfields & Macedon Ranges, Australia Bendigo Health Full time $104,000 - $130,878 per year

    Bendigo HealthWork in an environment that offers:Support for career progression and developmentAn opportunity to work with a leading regional health serviceA strong attitude to teaching and learningThe PositionJob Reference: 2943Position Title: Administration Support - RIS/PACS Classification: HS2 Salary per fortnight (exc. super): $2,568 Hours per...

  • Senior Project Manager

    4 days ago

    Bendigo, Goldfields & Macedon Ranges, Australia Coliban Water Full time $115,162 - $139,851 per year

    Salary: $115,162 - $139,851 + SuperannuationJob Type: Fulltime (Fixed term 3 years)The Perks: Flexible work options & generous leave, including a monthly ADOOverview of role:As Senior Project Manager, you'll help lead the delivery of a once-in-a-generation water reclamation plant upgrade from procurement through to successful contract award and beyond....

  • Project Lead

    5 days ago

    Bendigo, Goldfields & Macedon Ranges, Australia Bendigo Health Full time $114,992 per year

    Bendigo HealthWork in an environment that offers:Support for career progression and developmentAn opportunity to work with a leading regional health serviceA dynamic and growing health service that embraces new technologiesThe PositionJob Reference: 2784Position Title: Project Lead - Quality and Compliance Classification: Administrative Grade 4, Allied...

  • Business Administration Traineeship

    5 days ago

    Bendigo, Goldfields & Macedon Ranges, Australia Ai Group Apprentice & Trainee Centre Full time $40,000 - $60,000 per year

    About the role: Our Host Employer is a local, leading supplier and installer of metal roofing products to new and renovated homes in Central and Regional Victoria as well as southern New South Wales. In operation for over 20 years, they are seeking to add a Business Administration Trainee to their Bendigo-based business. While not every day will look the...

  • Administration Support

    5 days ago

    Bendigo, Goldfields & Macedon Ranges, Australia Bendigo Health Full time $73,700 - $77,400 per year

    Bendigo HealthWork in an environment that offers:A high performing People & Culture division within a leading regional health serviceDays and hours negotiable - flexibility to suit school hours5 weeks annual leaveThe PositionJob Reference: 2854Position Title: Administration SupportClassification: HS2 - HS21Salary per hour (exc. super): $ $37.35Hours per...

  • Teacher Senior Secondary

    22 hours ago

    Bendigo, Goldfields & Macedon Ranges, Australia GOTAFE Full time $104,000 - $130,878 per year

    Teacher Senior SecondaryFULL TIME/PART TIME/CASUALLocation: SeymourWhat it means to work at GOTAFEAt GOTAFE, we change lives through education. Our students are at the heart of everything we do, and we foster a supportive environment where both students and employees can grow. As a leading vocational education provider, we are evolving our structure and...

  • Senior Farm Hand

    5 days ago

    Bendigo, Goldfields & Macedon Ranges, Australia CherryHill Orchards Full time $60,000 - $80,000 per year

    We're looking for a dedicated Senior Farm Hand to join our supportive orchard team in the heart of regional Victoria. In this hands-on role, you'll play an important part in our daily operations, helping to keep things running smoothly and efficientlyAbout UsWe are a growing family-owned premium cherry growing business, based in Victoria's Yarra Valley, with...

  • Senior Project Engineer

    5 days ago

    Bendigo, Goldfields & Macedon Ranges, Australia Moorabool Shire Council Full time $90,000 - $120,000 per year

    About CouncilMoorabool Shire Council is a progressive organisation that is experiencing rapid growth and surging development. We offer a perfect blend of picturesque and friendly surrounds where you can enjoy an urban lifestyle in towns like Bacchus Marsh or take advantage of Moorabool's smaller towns and hamlets, rural open spaces and natural surrounds.Our...