Administration Assistant

7 hours ago

Croydon New South Wales, Australia Integrated Design Group Full time $60,000 - $90,000 per year

ABOUT US

We are an architecture firm of 25 people. We care about "living relationships in built form", which for us means building collaborative relationships with our internal team, as well as our clients and consultants. Through our projects we aim to build stronger communities. We care about good design for the suburbs, the regions, and vulnerable populations. We care for our employees, providing an environment where you will be supported to take on new challenges and grow in your career.

THE ROLE

We are looking for an experienced and motivated Administration Assistant to join our team in January 2026. Reporting directly to the Business Manager & Practice Manager and supporting our three Directors, you will play a pivotal role in ensuring the smooth operation across our offices. This is a varied and hands-on role, offering the opportunity to work within a creative environment while contributing to the success of our business operations. You would work across 2 locations to support the team in both offices: 4 days from either Inner West (Croydon) or Blue Mountains (Springwood) office, 1 day from the alternate office.

KEY RESPONSIBILITIES

  • General office administration duties including answering phones, managing emails, mail handling, and ordering supplies
  • Supporting the Business Manager in daily administrative and operational tasks
  • Assisting with office management across two locations
  • Coordinating meeting agendas, preparing reports, and taking minutes
  • Organising internal and external events, staff functions, and client meetings
  • Managing data entry into accounting systems and assisting with invoicing and basic bookkeeping tasks
  • Providing executive assistance to three Directors
  • Travel management for leadership team
  • Ensuring smooth day-to-day running of the office and maintaining a professional and welcoming environment

DESIRABLE SELECTION CRITERIA

  • Minimum of 2 years' experience in an administrative role
  • Experience supporting management and/or senior leadership
  • Exceptional organisational, interpersonal, and communication skills
  • Ability to prioritise, work under pressure, and manage multiple tasks efficiently
  • High level of attention to detail and professionalism
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Working knowledge of Adobe Design Suite and Xero
  • A proactive attitude and willingness to take initiative

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