Assistant Accountant

AJC is seeking a motivated and detail-oriented Assistant Accountant to support day-to-day financial operations, including accounts payable, accounts receivable, reconciliations, and month-end processes. Reporting directly to the Finance Manager, the Assistant Accountant will assist in maintaining accurate financial records, preparing reports, and ensuring compliance with accounting standards and company policies.

The
Assistant Accountant
supports the finance function of AJC by ensuring the accurate and timely management of core accounting activities, including accounts payable and receivable, project cost tracking, financial reporting, and month-end processes. Working collaboratively across the practice, this role plays a key part in maintaining the financial integrity of the business and supporting project teams with relevant financial information. The position requires strong attention to detail, a solid understanding of accounting principles, and an ability to contribute effectively within a creative and fast-paced studio environment.

Changing the way people live, work and play, AJC Architecture is a Sydney-based practice for architecture, urban design, and interiors. As a collective of architects, designers, and urban thinkers, we follow innovation and ideas not hero projects. Sustainability is core to everything we do. We find elegant solutions to challenging briefs, sparking innovation, stimulating thought, fostering community.

Key Areas of Responsibility

Accounts Payable

• Prepare and process weekly payment runs accurately and on schedule.
• Verify and onboard new suppliers, ensuring compliance with company policies.
• Track and follow up on monthly invoices, resolving discrepancies with vendors and internal teams.

Accounts Receivable

• Prepare and issue client invoices using ProjectWorks, coordinating with project teams for accuracy.
• Assist in project setup in ProjectWorks, ensuring correct billing structures.
• Manage third-party portals (e.g., Payapps) for progress claims and verify payment schedules for variances.
• Maintain the accounts receivable ledger, following up on overdue invoices and resolving client queries.

Financial Statements

• Perform daily bank reconciliations to ensure accurate cash flow tracking.
• Assist in preparing monthly and annual financial statements.
• Support month-end closing, including journal entries and balance sheet reconciliations.
• Maintain accrual/prepayment schedules and update the Fixed Asset Register.

Reporting & Compliance

• Assist with tax calculations (GST, FBT, Payroll Tax) and lodgements.
• Support the preparation of the Taxable Payments Annual Report (TPAR).
• Contribute to budgeting and forecasting activities.

Administration & Support

• Ensure adherence to company policies and accounting procedures.
• Identify financial anomalies and recommend improvements.
• Manage the finance group inbox, delegating or responding to queries promptly.
• Liaise with internal teams and external stakeholders to resolve accounting issues.
• Handle ad-hoc requests from Directors and the Operations team.
• Provide support in processing payroll during the Payroll Officer's absence

Key Qualifications, Skills and Experience

Essential

• 2–3 years of experience in accounting, preferably in professional services (project accounting experience is a plus).
• Foundation knowledge of debits/credits, compliance, and basic financial reporting.
• Intermediate Excel (VLOOKUPs, PivotTables, basic formulas).
• Experience with ERP systems for professional services firms (Xero & ProjectWorks preferred).
• Strong organisational skills with high attention to detail.

Desirable

• Enrolled in or working toward CPA (or equivalent qualification).
• Experience with progress claims, project billing, or construction accounting.
• Ability to analyse data and identify discrepancies.

About AJC

We are passionate about creating innovative and sustainable architectural designs that redefine spaces and inspire communities. Our midsize firm is known for design that is creative, sustainable, and innovative in artistic, conceptual, technical, and economic terms. Some of the perks of working at AJC include;

• Mid-size collaborative and diverse team
• Continual development and training
• A range of wellness benefits from discounts, in-house wellness initiatives, and our employee assistance program
• Regular in-house social events organised by our social committee
• External networking opportunities
• A large, beautiful studio close to inner-city transportation
• Dog-friendly Office
• Flexible and supportive work environment

To Apply

If this role is aligned with your values and ambitions submit a cover letter and resume in PDF format. We're eager to welcome a new team member soon; interviews will be conducted on a rolling basis. Once the right candidate is found, the job ad will be removed.

This opportunity is open to those with full Australian work rights.

We provide equal employment opportunities to all employees and applicants. Aboriginal and Torres Strait Islanders are encouraged to apply for this role as AJC seeks to foster and grow First Nations' input in our industry through employment opportunities. Applications and portfolios will be treated in the strictest confidence. All personal data collected by AJC will be kept confidential and only used for recruitment purposes.

To find out more, you can visit our website, follow us on LinkedIn and follow us on Instagram.