Finance & HR / Business Support Coordinator

3 days ago

Mornington Peninsula, Australia Mach Electrical Pty Ltd Full time $60,000 - $80,000 per year
About the Role

We're looking for a highly organised and detail-focused Finance & HR / Business Support Coordinator to join our team in Mornington.

This is a key role in keeping our business running smoothly — from managing finance and payroll to supporting our people and making sure our systems stay compliant and consistent. You'll be the go-to person for business support, working closely with the Managing Director and the wider team.

If you enjoy structure, value accuracy, and like to see things done properly, this could be a great fit for you.

What You'll Be Doing

Finance & Accounting

·       Handle invoicing and accounts receivable, making sure everything is accurate and on time.

·       Manage accounts payable — checking invoices, coding, and ensuring suppliers are paid on schedule.

·       Keep the books up to date with reconciliations and accurate ledger records.

·       Check labour reconciliation in Ascora, making sure project costs line up correctly.

·       Stay on top of Workcover compliance and reporting.

·       Pull together monthly financial and operational reports.

Payroll & HR / IR

·       Run payroll in line with Fair Work and award requirements.

·       Support recruitment and onboarding — contracts, inductions, and keeping records.

·       Keep HR policies and procedures updated and consistent.

·       Make sure we're always compliant with Fair Work and IR standards.

·       Maintain employee records and HR registers.

Administration & Business Support

·       Provide executive support to the Managing Director.

·       Keep our filing and records organised and audit-ready.

·       Assist the leadership team with structured reporting and compliance.

·       Help us document and improve business processes.

How We'll Measure Success

·       Invoices are accurate and sent on time.

·       Suppliers and staff are paid correctly and on schedule.

·       Reports are delivered consistently by deadlines.

·       HR records and policies are always current and audit-ready.

·       Recruitment and onboarding run smoothly.

·       The Managing Director and team feel well-supported.

What We're Looking For

·       At least 5 years' experience in finance, payroll, HR, or administration.

·       Great organisational skills and an eye for detail.

·       Knowledge of Australian accounting standards, Fair Work, and industrial relations.

·       Confidence using Xero, payroll systems, and reporting tools (Ascora a bonus).

·       A professional, confidential, and reliable approach.

It would be great if you also have:

·       Experience in construction, electrical, or contracting industries.

·       Knowledge of quality management systems.

Working With Us

You'll report directly to the Managing Director and work closely with the operations team, project manager, estimator and our external advisors.

This role is perfect for someone who likes to take ownership, enjoys a steady and methodical way of working, and wants to be part of a supportive, professional team.

The role is based out of our newly renovated Mornington office with the ability to work from home & flexible work hours.

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