Office Manager

Office Manager

Boneo Park Equestrian Centre

Mornington Peninsula

Full time (hybrid in office and offsite)

About the Company

Boneo Park is one of Australia's leading equestrian facilities, specialising in running equestrian events in the disciplines of dressage, showjumping and interschools including international standard events. Boneo Park also has an agistment facility, restaurant, and significant wetland under a conservation covenant on its 715 acres.

We take great pride in having an international standard facility and consistently delivering professional events, which set a new standard within the industry, whilst maintaining a fun and vibrant work environment.

About the Role

It's an exciting time to join the team We have ambitious plans and are seeking an experienced Office Manager to join our expanding business. This newly created position will play a key role working across the team to ensure the effective planning and delivery of central business work streams including Financial, HR, Office & Supplier Management, Project Management and Executive/Personal Administration.

The Role

The Office Manager will report directly to the CEO and responsibilities will include the following:

1.Financial Management & Bookkeeping

·       Accounts Payable: Process supplier invoices, manage payment schedules, and handle creditor enquiries.

·       Accounts Receivable: Generate customer invoices, follow up on outstanding payments, and manage debtor relationships.

·       Payroll: Process payroll, including superannuation and leave entitlements.

·       Financial Reporting: P&L development, Maintain cashflow statements, prepare financial reports and manage project budgets.

·       Bank Reconciliation: Perform daily reconciliation of bank accounts and credit cards.

2.Human Resources (HR) Administration

·       Coordinate advertisement and hiring process for new roles.

·       Coordinate onboarding for new employees, including equipment and documentation.

·       Prepare employment contracts and policy documents using templates.

·       Maintain accurate employee records and payroll setup.

·       Act as first point of contact for HR queries.

·       Assist with offboarding processes.

·       Assist with rostering of employees, casuals, volunteers e.g. agistment, grounds maintenance, events, equestrian lessons.

3.Office Administration

·       Serve as the primary contact for external stakeholder incoming enquiries.

·       Manage office supplies.

·       Handle mail, couriers, and general correspondence.

4.Procurement, Supplier & Project Management

·       Maintain office policies and procedures to ensure site is OHS compliant and team is scheduling maintenance as required.

·       Induct new suppliers on site and ensure relevant documentation is provided

·       Support team with project management including:

o   Manage procurement processes including supplier quoting and analysis of responses to criteria

o   Track project deliverables to ensure on time and to budget, with challenges and/or opportunities identified

·       Manage suppliers and sponsor contracting process.

5.Executive & Personal Administration

·       Provide administrative support to the office staff.

·       Assist with reports, minutes and presentation preparation.

·       Handle confidential matters with discretion.

Skills Required

· years in office management, project management and/or similar role

·       Proficiency in multitasking and prioritising tasks effectively.

·       Exceptional customer service and communication skills.

·       Positive attitude and strong interpersonal skills.

·       Essential proficiency in Microsoft Office Suite (Word, Excel, Outlook).

·       Strong experience in financial accounting (CA or CPA preferred), including experience with Xero or similar accounting software.

This role is open to hybrid working days onsite and offsite.

Please forward resume and cover letter to