Project Coordinator

7 days ago

Newcastle Maitland Hunter, Australia PM-Partners Group Full time $60,000 - $90,000 per year

PM-Partners group is a specialist Project Management Consultancy. We have a unique way of running projects and providing training and advice, so our clients get the best results with less cost and risk. Each year we deliver over $3B of projects, train over 10,000 people, and help some of Australia's leading brands improve their PMOs.

We are seeking a detail-oriented and process focused Project Coordinator to support the successful delivery of an enterprise-wide digital uplift program. This role is central to ensuring smooth operations across projects, with a focus on coordination, documentation, reporting, and stakeholder support.

You'll work closely with Project Managers, Scrum teams, and delivery partners across platforms such as ServiceNow, Microsoft Dynamics, and Oracle PeopleSoft, helping to embed sustainable improvements and uplift enterprise capability uplift.

Key Responsibilities

  • Prepare, review, and distribute Steering Committee (SteerCo) packs.
  • Capture and circulate meeting minutes, action items, and follow-ups.
  • Coordinate project documentation, registers, and reporting requirements.
  • Assist Project Managers in monitoring progress, risks, and dependencies.
  • Maintain project schedules and support governance reporting.
  • Liaise with stakeholders to ensure updates are clear, timely, and accurate.

Essential Skills & Experience

  • Proven experience in project coordination, administration, or support, working in a digital program or enterprise IT environment.
  • Preparing, reviewing, and distributing SteerCo packs.
  • Capturing and circulating meeting minutes and actions.
  • Ability to create dashboards (e.g., JIRA, ServiceNow).
  • Coordinating project documentation and reporting.
  • Strong stakeholder management and communication skills.
  • High attention to detail, with the ability to manage competing priorities.
  • Previous experience supporting Scrum or Agile delivery teams.
  • Familiarity with enterprise platforms and delivery partners would be desirable (e.g., ServiceNow, Microsoft, Salesforce)

If you think this role could be perfect for you, please apply

  • Administration Assistant

    1 week ago

    Newcastle, Maitland & Hunter, Australia Hunter Project Solutions Full time $40,000 - $60,000 per year

    About the role We are seeking an Administration Assistant to join our team at Hunter Project Solutions. This casual position will involve providing high-quality administrative support to our site based personnel on a flexible roster.What you'll be doingHandling a variety of administrative tasks such as data entry, filing, document preparation and general...

  • Project Engineer

    7 days ago

    Newcastle, Maitland & Hunter, Australia Peoplefusion Full time $90,000 - $120,000 per year

    Lead major electrical projects in heavy industryExposure to diverse sites across NSW & QLDStrong pipeline of long-term projectsPlay a key role in shaping complex electrical projects across mining and infrastructure, with the variety, scale and challenge to keep your career moving forward.About the Company Our client designs and delivers integrated...

  • Building Projects Officer

    1 week ago

    Newcastle, Maitland & Hunter, Australia Maitland City Council Full time $91,665 - $101,193 per year

    Building Projects Officer Maitland City Council is looking for a skilled Building Projects Officer to join the Building Services Team, to provide support in the coordination of service and building contracts and projects. About the RoleAs the Building Project Officer, you will be responsible for the coordination of service and building contracts and...

  • Project Administrator

    1 day ago

    Newcastle, Maitland & Hunter, Australia Regal Innovations Pty Ltd Full time $104,000 - $130,878 per year

    Innovative Thinking. Extraordinary Outcomes.Experience the excitement of building a career in an evolving commercial landscaping business where people make amazing things happen. Together, let's enhance every environment for generations to come.This is Regal Innovations.Regal is a trusted partner in the commercial landscaping industry. For 50 years, we have...

  • Project Manager

    1 week ago

    Newcastle, Maitland & Hunter, Australia Civilwise Pty Ltd Full time $100,000 - $140,000 per year

    Civilwise are seeking an experienced and motivated Civil Project Manager to lead and oversee civil engineering projects from start to finish. This is a fantastic opportunity to join a collaborative and growing team with a strong pipeline of exciting work.Although Civilwise is headquartered in Sydney, our base of operations is regional NSW, predominately in...

  • Project Coordinator

    2 weeks ago

    Newcastle, Australia HAYS Full time

    Exciting opportunity for an experienced Project Coordinator to join a large client on a 12 month contract! **Your new company** Hays is working with a large company seeking an experienced Project Coordinator to join their growing team. **Your new role** As Project Coordinator you will be responsible for providing administration support for the business...

  • Project Planner

    7 days ago

    Newcastle, Maitland & Hunter, Australia Hudson Full time $104,000 - $130,878 per year

    We're looking for a Planner / Scheduler to join our Head Office team in Newcastle. This pivotal role owns the real-time planning and scheduling of all project milestones, from job creation through to installation. You'll ensure the teams in design, engineering, procurement, manufacturing, freight, and production are synchronized, maintaining the schedule as...

  • Junior Project Manager

    1 week ago

    Newcastle, Maitland & Hunter, Australia BAM BAM Pile Driving Pty Ltd Full time $110,000 - $130,000 per year

    About the roleThe Junior project manager is responsible for supporting in the planning and overseeing projects, from the initial ideation through to completion. They assist in coordinate people and processes to deliver projects on time, within budget and with positive outcomes for our clients and stakeholders.The successful candidate will have the...

  • Senior Project Engineer

    7 days ago

    Newcastle, Maitland & Hunter, Australia Symal Full time $100,000 - $140,000 per year

    The role:Due to secured projects across renewables and major transport, we are now seeking a Senior Project Engineer to join us from the outset of these projects to oversee, supervise and coordinate technical aspects of the project, providing technical advice and ensuring quality standards are met.These are DIDO roles from Newcastle, NSW.Your every...

  • Design Construction Coordinator

    7 days ago

    Newcastle, Maitland & Hunter, Australia MARS Building Full time $80,000 - $120,000 per year

    Design Coordinator / ManagerDo you have a dream to make a difference and add value? We do We are in the business of building projects that add value to our clients and the community. This is achieved by delivering quality projects, and working collaboratively with clients and consultants.It's not just about constructing buildings for us. It's about building...