Project Controls Administrator

2 weeks ago

Gladstone Central QLD, Australia Kaefer Integrated Services Pty Ltd Full time $104,000 - $130,878 per year

KAEFER Integrated Services Pty Ltd is the Australian subsidiary of the KAEFER Group, a company renowned worldwide for excellence in the fields of asset integrity solutions and industrial services, with an annual turnover of around €1.7 billion and around 30,000 employees worldwide.

At Kaefer Integrated Services we deliver professional asset management services by providing responsive teams with targeted skills to address the maintenance and construction needs of our clients in the resources, energy, and infrastructure industries. Our current portfolio of projects range across several heavy industrial markets, affording our team the freedom and flexibility to develop well-rounded professional skills.

KAEFER have an exciting opportunity for a Project Controls Administrator to join our team. This is an exciting time join our passionate team and work in a close knit and supportive team

The Role:

We are seeking a Mackay based Project Controls Administrator to support the Commercial Controller QLD and Operations Team with the primary purpose of providing administrative, accounts receivable and cost control support to the operational areas of the business.

Responsibilities include;

  • Compilation of invoices and corresponding contract assessments for projects on an on-going and stand-alone basis
  • Data entry of invoices into SAP
  • Submission of invoices to customers
  • Updating WIP on a weekly basis and provide revenue accruals monthly, including escalation where required
  • Monitoring cash flow and reporting on unconfirmed and overdue payments on a weekly basis
  • Understand basics of EA and client contracts to support control's function.
  • Supporting operations in the use of SAP including the creation of job numbers, raising purchase orders, approving supplier invoices, reviewing pending costs and tracking equipment allocation to and from projects
  • General administration

Experience Required:

  • Minimum 2 years in project administration or similar role
  • Previous experience in industrial, construction, or resources sectors preferred
  • Background in accounts receivable or financial administration
  • Intermediate knowledge of Microsoft Office applications
  • Previous experience in SAP or equivalent large ERP advantageous

Work Eligibility:

  • Australian citizenship or permanent residency, or valid work visa
  • Ability to pass pre-employment medical and background checks

KAEFER Integrated Services is an equal opportunity employer and strongly encourages women and Indigenous Australians to apply.

Due to the permanent nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date.

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