Projects Administration

2 weeks ago

Adelaide, South Australia fine concepts Full time $60,000 - $80,000 per year

Fine Concepts is a nationally operating shopfitting company specialising in custom joinery and fit-outs for retail and commercial spaces. We pride ourselves on delivering elite client experiences and projects of the highest standard and we do so in a fast-paced, high-energy environment that demands adaptability, precision, and teamwork.

We're seeking a Projects Administration Assistant to support our Project Management team. This is not a role for the faint-hearted, it's for someone who thrives under pressure, adapts quickly, and brings both accuracy and initiative to everything they do.

You'll be responsible for ensuring projects run smoothly behind the scenes, handling critical administration tasks that support delivery of our projects.

Key Responsibilities

  • Preparing and maintaining project documentation, schedules, and registers

  • Assisting with subcontractor compliance, insurances, and documentation

  • Processing purchase orders, supplier invoices, and progress claims

  • Updating project management systems with accurate, timely information

  • Supporting client and supplier communications when required

  • Providing general administration support to the Project Team

What We're Looking For (The A Player)

  • High Standards – You take pride in producing accurate, thorough work every time

  • Adaptability – You stay calm, focused, and solution-driven even when things change at the last minute (because they will)

  • Work Ethic – You bring energy, accountability, and determination every day

  • Problem Solving – You don't just flag issues, you find ways to fix them

  • Communication – You're clear, professional, and confident

What We're Not Looking For

If you prefer a predictable routine, dislike being challenged, or don't work well under pressure, this role won't be the right fit for you.

Why Fine Concepts?

  • Be part of an ambitious, high-performing team

  • Work in a business that values accountability, adaptability, and growth

  • Flexible part-time hours to suit work/life balance

  • A culture that celebrates hard work, but also knows how to have fun along the way

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