Administration / Project Management Assistant

4 weeks ago

Adelaide, South Australia CMW Geosciences Full time
Overview

Administration / Project Management Assistant (PMA) role at CMW Geosciences, a trans-Tasman Geotechnical Consultancy with offices across Australia and New Zealand. Based in the Adelaide (Tonsley) office, the PMA will assist busy project managers and field staff and be part of a team of 15, with support from the wider administration team for training.

This entry-level administration position offers training; no prior experience is required, but the candidate should be organized, proactive and personable.

Responsibilities
  • Support and undertake activities related to the delivery of projects including formatting documents in Word, Excel, PowerPoint, and PDF.
  • Travel bookings and tracking.
  • Photocopying, scanning and binding on behalf of engineers.
  • Assist the Geotechnical Team with sub-contractor coordination and management, including tracking POs on behalf of the PMs.
  • Track project deliverables against schedules.
  • Assist with the completion of project-related quality documentation.
  • Maintain all CMW vehicles, including organizing registrations, repairs, services, record keeping, and updating registers.
  • Assist and support the Office Manager and team leaders in relation to quality and health and safety documentation.
  • Assist the Office Manager and HSE Representative with HSE auditing.
  • Coordinate office events and meetings; minute taking for the Office Manager and Project Managers.
  • Undertake any other reasonable tasks as directed by the Office Manager.
Qualifications / Experience
  • No formal qualifications are required for this role; however, a strong knowledge of MS Office is required.
  • Experience or interest in Geotechnical Engineering is advantageous.
Personal Attributes
  • Organised and able to prioritise tasks.
  • Hard-working, energetic, sociable and well presented.
  • Committed to workplace safety.
  • Enthusiasm for innovative and practical solutions.
  • Excellent interpersonal skills and strong team player attitude.
  • Clear, confident and articulate communicator.
  • Ability to think on your feet, meet deadlines, and self-organise.
  • Strong attention to detail and ability to multi-task in a fast-paced office environment.
Benefits
  • Additional Day Leave on Birthday.
  • 37.5-hour work week with flexible start and finish times.
  • Novated car lease options.
  • Support and training for a junior candidate to start their administration career.

Apply to find out more.


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