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Medical Secretary
2 weeks ago
At Advara HeartCare, we're building something important - something special.
We're Australia's largest cardiology provider, with over 90 centres and more than 100 specialists. For more than 20 years, our Australian-owned business has been recognised for its quality outcomes and compassionate patient care. But more than just size, we're creating a future where world-class cardiac care is the standard — and that future depends on our people.
We can't do this without you.
Whether you're delivering patient care or providing vital support behind the scenes, you are our impact — and you are our future. That's why we foster a culture where people feel supported, heard, and empowered to thrive.
Your Impact, With UsWe're currently inviting an experienced Medical Secretary to join our growing WA team — someone who's ready to contribute to life-changing care while building a meaningful career in a forward-thinking and supportive environment.
In this role, you'll be the right hand to our cardiologists — coordinating, scheduling, and communicating to ensure patients receive timely and compassionate care.
What You'll DoYour primary base will be at our Murdoch – Wexford Medical Centre, with occasional travel to other WA clinics including Rockingham, Armadale, and Yokine as needed.
You will:
- Coordinate specialist calendars, appointments, and clinic bookings
- Provide high-level PA support to cardiologists
- Manage hospital procedure theatre bookings
- Liaise with patients, hospitals, and healthcare providers
- Handle billing for Medicare, DVA, private health funds, and patient quotes
- Issue invoices and attend to account enquiries
- Provide short-term admin relief at other Advara clinics when required
- Minimum 2 years' experience in a medical secretary or administrative role
- Strong understanding of medical and (ideally) cardiology terminology
- Proficiency with medical software (we use HealthTrack)
- Strong multitasking, time management, and communication skills
- High attention to detail and excellent computer literacy
- Ability to work well under pressure in a fast-paced clinical setting
- A current Australian driver's licence (travel required)
- A collaborative, team-focused mindset
- A calm and compassionate approach with patients and colleagues
- A willingness to learn and share your knowledge to help others grow
At Advara HeartCare, we care, we work together, we advance, and we deliver. When you join us, you'll discover more than just a job — you'll find purpose, connection, and opportunity.
Here's what you can expect:
Your Impact, With Us
Make a meaningful difference in the lives of patients while supporting a team that saves lives daily.
Your Growth, With Us
Develop new skills and advance your career in a company committed to excellence and innovation.
Your Voice, With Us
Be heard, respected, and involved. We're actively listening to and investing in our people.
- 12 weeks paid parental leave
- Option to purchase additional annual leave
- Access to Fitness Passport – discounted memberships for you and your family
- Employee Benefits Program – exclusive discounts and cashback at major retailers
- Work with one of the most influential healthcare providers in heart health innovation
We're building something important here — something special. If this sounds like the kind of role and environment you'd like to be part of, we invite you to click "Apply Now" and express your interest.
Advara HeartCare is an Equal Opportunity Employer. We value the diversity of our people and welcome applications from all backgrounds and experiences.
