Administration Assistant

2 days ago

Sydney, New South Wales, Australia Douglas Partners Pty Ltd Full time $60,000 - $90,000 per year

About the Company

Douglas Partners Pty Ltd is an employee-owned and Australian industry-leading geotechnical, environmental and groundwater consultancy employing over 600 people throughout 19 offices, with 14 NATA-accredited laboratories across Australia.

Our core values—People, Integrity, Improvement, Excellence—guide everything we do. We prioritise safety, foster an inclusive culture, act with integrity, continuously strive for improvement and are committed to sustainability and excellence in all our work.

To learn more about our company values, visit

About the Role

Your new role will support the Sydney branch as a key go-to person who proactively thinks on their feet and problem solves to contribute to the smooth-running of the branch. You will be working within an established administrative team that assists the consulting staff by covering reception and administrative duties.

Your responsibilities include:

  • Efficiently assist the consulting staff by applying your understanding of our systems, processes and policies effectively.
  • Assist with Sydney Quality Assurance compliance.
  • General office administrative duties, such as data entry, word processing and filing.
  • Maintaining general office record system including invoicing, reconciliation, credit notes, project closures and archiving.
  • Organisation of staff logistics including calendar management, travel, accommodation and vehicle bookings.
  • Format and compile of reports / proposals.
  • Support staff with some basic IT or software issues / functions.
  • Reception duties as required including phone management.
  • Assist with arrangement of client and staff social events.
  • Support colleagues with administrative overflow whenever required.

About You

  • Background in Engineering is highly desirable.
  • Strong analytical thinking with the ability to solve problems and collaborate on innovative solutions.
  • High attention to detail and accuracy.
  • Advanced computer and technology skills, with intermediate proficiency in the Microsoft Office Suite.
  • Well-developed verbal and written communication skills.
  • Quick to learn new technologies, with a willingness to support and train others.
  • Ability to remain proactive and solution-focused under pressure, supporting both internal and external stakeholders.
  • Strong interpersonal skills with the ability to build effective relationships across the organisation.
  • Genuine interest in helping others and contributing to a team environment.
  • Effective time management.
  • Proactive, adaptable and comfortable in a dynamic environment where no two days are the same.
  • Reliable with a strong work ethic.
  • Availability to work in the office four days per week.

What's in it for you

  • Ongoing training and development programs;
  • Flexible work arrangements;
  • Annual Wellbeing Allowance;
  • 5 week's annual leave after 5 years' of service;
  • Employee Assistance Program for Health & Wellbeing;
  • Discount offers on your shopping through our Douglas Good Deals;
  • A work culture that is empowering, fun and inclusive here people matter

Application should include

  • Brief cover letter demonstrating how you would fulfil this role;
  • Resume and any work experience references.

This position is available to Australian citizens or permanent residents or with permanent work rights in Australia.

Please note that only shortlisted candidates will be contacted.

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