Medical Administrator

• 977158

• Henderson

• Administration

• Full time

• Closing on: Nov

ASC is Australia's submarine company. We built the Royal Australian Navy's Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats' service lives. We have also been selected by the Australian Government to sustain and jointly build the nation's conventionally armed, nuclear-powered submarines – the largest and most complex industrial undertaking in Australia's history.

Our work is interesting and meaningful, contributing directly to Australia's national security. We offer rewarding roles that provide the opportunity to grow your career, and the flexibility to balance life and work. A career at ASC is like no other, delivering a deeper purpose we can all be proud of.

About the Opportunity

We are seeking a highly organised Medical Administrator to join our team and provide essential support for medical assessments and health centre operations. This role is pivotal in ensuring the smooth coordination of medical appointments, accurate record-keeping, and timely processing of candidate health screenings. If you thrive in a fast-paced environment and enjoy working collaboratively with internal teams and external providers, this is an excellent opportunity to make a meaningful impact.

Responsibilities

• Coordinate and schedule medical appointments across multiple providers (medical, dental, radiology, pathology, etc.).
• Manage medical files and documentation, including scanning, filing, and maintaining accurate records.
• Process invoices and raise purchase orders in line with organisational requirements.
• Prepare tailored medical screening packs for candidates based on job roles.
• Track and monitor candidate assessment progress using interim systems and contribute to process improvements.
• Liaise with candidates, internal stakeholders, and external providers to ensure timely communication and updates.
• Provide daily administrative support to the Medical Deployment team and Health Centre staff.

About you

• Minimum of 2 years' administration experience (medical administration highly regarded).
• Strong attention to detail and excellent organisational skills.
• Proficient in Microsoft Office.
• Exceptional interpersonal and communication skills with a customer-focused approach.
• Ability to manage competing priorities and work effectively in a busy clinic and office environment.
• Demonstrated ability to maintain confidentiality when handling sensitive medical information.
• Proactive, solutions-focused attitude and ability to work both independently and collaboratively.

Eligibility

This role requires a current National Police Clearance and an Australian Defence Security Clearance up to an NV1 level. Your eligibility for this role is dependent on you obtaining and maintaining such clearance.

To check your eligibility please visit the Australian Government Security Vetting Agency website.

Benefits

• Unique and challenging work with a deeper purpose.
• Flexibility over how, when and where you work for the best work/life balance.
• Up to 10 days additional leave every year so you can rest and recharge.
• Generous parental leave so you can give your family the focus it deserves.
• Subsidised childcare to ease the financial pressure on your family.
• Health and wellbeing initiatives so you can perform at your best at work.
• Professional development opportunities to advance your career.
• A diverse and supportive environment where you can thrive.
• Discounts and exclusive offers from leading Australian brands to help you save.
• Relocation support for you and your family, whether you're from interstate or overseas.

About ASC

ASC's 2,400-plus staff offer a depth of submarine design, project management, supply chain, construction and engineering experience and expertise that is unparalleled in Australia's defence industry. Established in 1985, the company's work on Australia's conventionally armed, nuclear-powered submarine build and the Collins Class Life of Type Extension takes place in Osborne, South Australia, with sustainment shared across Osborne and Henderson, Western Australia. ASC also plays a leading role in training Royal Australian Navy submariners.

Apply today for a career with a deeper purpose.

Early applications are encouraged as shortlisting may commence immediately.