Accounts Payable Specialist

5 days ago

Melbourne, Victoria, Australia Clemenger Group Limited Full time $80,000 - $100,000 per year

Omnicom is an inter-connected global network of leading marketing communications companies. Our portfolio provides the best talent, creativity, technology and innovation to some of the world's most iconic and successful brands.

We are seeking an Accounts Payable Specialist to join our newly created shared services function.

As a member of the SSC Operations Team this role will be a key liaison between our agency representatives and our internal team to enforce stringent financial protocols relative to the duties outlined below.

Shared Service Center employees are responsible for maintaining the control environment for all agency partners to ensure accuracy and timeliness for our accounting and reporting needs. The ideal candidate is expected to bring superior collaboration skills to the team and should be well versed in operating within an environment that prioritizes compliance and control.

If you thrive in a challenging and fast-paced setting, this role offers a change to make a significant impact on our operations team. Join us and be a vital part of our commitment to financial excellence

What you'll do:

Accounts Payable Operations

  • Review and approve A/P disbursement files. Monitor TRAX to ensure payment files were uploaded properly and post disbursement files
  • Run outstanding check report in TRAX at month end and distribute to the GL team
  • Upload and reload monies onto employee prepaid debit cards
  • Monitor and record EFT Returns. Research and work with agency finance teams to reissue vendor payment and amend vendor bank account
  • Requests stop payment to Treasury, process voids and reissue as needed
  • Generate monthly reconciliation documents for agency personnel
  • Run ad-hoc reports for agency teams
  • Manage system workflow and resolve vendor invoices issues as needed
  • Review month end AP aging and resolve variances between the AP subledger and GL

Master Data Vendor Management

  • Monitor multiple shared email boxes for new vendor request and vendor update request
  • Review documents received for compliance with all OMC policies and work with the requestor to resolve incomplete or inaccurate documentation
  • Validate all data points as required by OMC policy with external sources
  • Provide complete vendor request to the offshore team for entry into Dynamics 365, assisting with questions from the offshore team
  • First review of data entered in Dynamics 365 before final submission for approval
  • Participate in SOX Compliance testing
  • Facilitate and support internal and external audits
  • Resolve and support Vendor inquiries via phone and email
  • Maintain vendor payable procurement system ( SAP-Ariba ) to include outbound calls to Vendors and validating confidential information for Supplier status updates

What you've got:

  • Attention to detail
  • Strong interest in learning and developing
  • Solid experience in collaboration, flexibility and diplomacy
  • Good research and problem-solving techniques
  • Ability to communicate in a clear and concise manner
  • Confidence to ask for answers when you have questions
  • Deadline/goal oriented
  • Self-starter - ability to prioritize tasks with aggressive deadlines
  • Ability to understand business concepts and issues as well as technical systems processes

Please note: All applicants must have the right to work in Australia.

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