Information Management Officer L4-6

5 hours ago


Canberra, ACT, Australia Australian Secret Intelligent Service Full time $97,148 - $169,572 per year

Information and Records Management Officer

Level 4

$97,148 - $101,338 (plus superannuation)

Level 5

$105,013 - $113,141 (plus superannuation)

Level 6

$116,245 - $169,572 (plus superannuation)

ASIS is Australia's overseas secret intelligence collection agency. Its mission is to protect and promote

Australia's vital interests through the provision of intelligence services as directed by the Australian

Government. Its work can involve collecting intelligence relating to national security, international

relations and economic issues. It also contributes to Australia's coordinated national efforts against

terrorism, proliferation of weapons of mass destruction, and trans-national issues such as people

smuggling.

ASIS employs people in a wide range of roles, including technologists. These roles require dynamic team

players who enjoy working with stakeholders, team members and individually on projects. ASIS is looking

for people who will be able to meet tight deadlines and work to support ASIS priorities. Sucessful

candidates will have excellent coordination and administration skills, excellent verbal and written

communication skills; and, strong stakeholder engagement and influencing skills. Relevant tertiary

qualifications and demonstrable experience will be highly regarded.

ASIS is a diverse and inclusive workplace, where our people are empowered through authenticity and a

sense of belonging to achieve their potential and contribute to a shared purpose and mission. We seek

to reflect the community we serve, and welcome applications from Aboriginal and Torres Strait Islander

peoples, women, people with a disability, neurodiverse, people from culturally and linguistically diverse

backgrounds and those who identify as LGBTIQA+.

We offer a competitive salary package including 22 days annual leave, shutdown between Christmas

and New Years Day, 15.4% employer superannuation contribution, access to flex time (up to Level 6

only) and generous paid parental leave. Full and part time positions as well as flexible work hours can

be negotiated.

All positions are office-based and located in Canberra. This role requires the successful applicant to

obtain and maintain a Security Clearance.

Role: Information and Records Management Officer (Level 4)

The Knowledge and Information Management section is responsible for the management of ASIS's

information, including its records (digital and physical) and knowledge holdings.

Successful applicants will enjoy working in complex and challenging environments, have good

organisational skills, effective communication, have a strong focus on providing high level of customer

service, and sound judgement. You will also contribute to the delivery of effective records and

information management, application of relevant policies, procedures and guidelines for ASIS.

Key Responsibilities and Tasks

The following is an overview of key responsibilities and tasks:

Be part of a team contributing to the development, implementation and evaluation of

Knowledge and Information Management.

Undertake tasks of a moderate level of complexity, under the direction from senior staff.

Accountable for organising their workflow and making decisions within defined parameters

relating to Knowledge and Information Management.

Provide support that is informed and directed by sound knowledge and may undertake some

research and analysis, and courier and safehand activities.

Core Skills

The following is an overview of skills required to succeed in the role:

Demonstrated customer service experience.

Demonstrated experience working independently and as part of a team.

Understanding of records and information management in a practical sense, or ability to

quickly acquire.

Experience in using and/or managing electronic records and data.

Experience using a records and information management system, or similar and ability to

learn.

Education, qualification and experience requirements

The following education, qualifications and/or experience will be highly regarded:

Experience in records and information management projects.

Experience in digitalisation of physical paper files and other type of media.

Role: Information and Records Management Officer (Level 5)

The Knowledge and Information Management section is responsible for the management of ASIS's

information, including its records (digital and physical) and knowledge holdings.

Successful applicants will enjoy working in complex and challenging environments have good

organisational skills, effective communication, have a strong focus on providing high level of customer

service, and sound judgement.

You will also contribute to the delivery of effective records and information management, application of

relevant policies, procedures and guidelines for ASIS.

Key Responsibilities and Tasks

The following is an overview of key responsibilities and tasks:

Work as part of a team contributing to the development, implementation and evaluation of

Knowledge and Information Management.

Responsible for undertaking moderately complex work under limited direction from senior

staff.

Exercise discretion and sound independent judgement in providing advice to stakeholders on

Knowledge and Information Management, and Courier and Safehand services.

Be accountable for organising own workflow and making independent decisions relating to

Knowledge and Information Management.

Provide advice based on policies and legislation.

Core Skills

The following is an overview of skills required to succeed in the role:

Demonstrated knowledge of the Archives Act 1983 or ability to quickly acquire.

Experience in applying records and information management knowledge in a practical sense,

particularly to support and drive organisational change.

Demonstrated experience with managing electronic records and data.

Experience using a records and information management system or similar.

Demonstrated customer service experience.

Education, qualification and experience requirements

The following education, qualifications and/or experience will be highly regarded:

Experience in records and information management projects.

Experience in delivering records and information management training or other forms of

training.

Experience in digitalisation of physical paper files and other type of media.

Qualifications in a records or information management discipline and/or at least 3 years'

experience in records and information management roles or equivalent experience in a similar

role.

Role: Information and Records Management Officer (Level 6)

The Knowledge and Information Management section is responsible for the management of ASIS's

information, including its records (digital and physical) and knowledge holdings.

Successful applicants will enjoy working in complex and challenging environments have good

organisational skills, effective communication, have a strong focus on providing high level of customer

service, and sound judgement.

You will also contribute to the delivery of effective records and information management, application of

relevant policies, procedures and guidelines for ASIS.

The role requires a dynamic team player who enjoys working with stakeholders, team members and

individually on projects. You will be able to meet tight deadlines and work to support ASIS priorities.

Key Responsibilities and Tasks

The Level 6 Officer will be part of a team contributing to the development, implementation and

evaluation of Knowledge and Information Management, which includes:

Responsible for undertaking work that is complex in nature.

Exercise initiative and judgement in the interpretation of policy and in the application of practices

and procedures relating to Knowledge and Information Management.

Provide detailed technical, professional and/or policy advice in relation to complex problems

and may assist in strategic planning, program and project management and policy development.

This role may also have team leader and resource management responsibilities.

Core Skills

The following is an overview of skills required to succeed in the role:

Qualifications in a records or information management discipline and/or at least 3 years'

experience in records and information management roles or equivalent experience in a similar

role.

Demonstrated knowledge of the Archives Act 1983

Experience in applying records and information management knowledge in a practical sense,

particularly to support and drive organisational change.

Demonstrated experience with managing electronic records and data.

Experience using records and information management systems.

Demonstrated customer service experience.

Education, qualification and experience requirements

The following education, qualifications and/or experience will be highly regarded:

Experience in records and information management projects.

Experience in delivering records and information management training or other forms of

training.

Experience in digitalisation of physical paper files and other type of media.

We are dedicated to building a diverse and inclusive workforce, so if you are excited about this role but

your past experience doesn't align perfectly, we encourage you to apply.

Selection Criteria

Candidates are not required to provide a separate written response to the ILS capabilities (below),

however, candidates are encouraged to consider the capabilities in preparing their application, as each

candidate will be assessed on their ability to demonstrate behaviours aligned to the capabilities for the

position.

For more information on the ILS, tips on applying for jobs in the Public Service, go to the APSC website

found at

Supports Strategic Direction

Supports shared purpose and direction;

Thinks strategically;

Harnesses information and opportunities; and

Shows judgment, intelligence and common sense.

Achieves Results

Identifies and uses resources wisely;

Applies and builds professional expertise;

Responds positively to change; and

Takes responsibility for managing work projects to achieve results.

Supports Productive Working Relationships

Nurtures internal and external relationships;

Listens to, understands and recognises the needs of others;

Values individual differences and diversity; and

Shares learning and supports other.

Displays Personal Drive and Integrity

Demonstrates public service professionalism and probity;

Engages with risk and shows personal courage;

Commits to action;

Promotes and adopts a positive and balanced approach to work; and

Demonstrates self-awareness and a commitment to personal development.

Communicates with Influence

Communicates clearly;

Listens, understands and adapts to audience; and

Negotiates confidently.

Job Specific Requirements

Demonstrated experience and education relevant to the role.

HOW TO APPLY

Applicants will need to apply ONLINE via our website.

Applicants will required to attach a resume and submit a maximum 800 word pitch outlining their

relevant experience, skills and knowledge to perform the duties of the role.

You will be asked what level you are applying for.

Applicants are encouraged to consider the capabilities when preparing their application, as this will

form the basis of selection assessment. For more information and tips on applying for jobs in the Public

Service, search 'Joining the APS' at

After application submission, you may receive an SMS requesting you to complete online testing.

Please ensure you complete this as your application will not be progressed otherwise.

APPLICATIONS CLOSE: Refer to date on website

ELIGIBILITY

Candidates must be Australian citizens.

The successful candidate will be required to obtain and maintain a security clearance.

REASONABLE ADJUSTMENTS

All requests for reasonable adjustments will be considered and managed in consultation with you. We

will continue to ask you if you require reasonable adjustments at each stage of the process. If you are

successful in gaining employment, reasonable adjustments can also be made available to you in

performing your role.

WHAT HAPPENS NEXT?

You may receive a SMS requesting you to complete online testing. Please ensure you complete this as

your application will not be progressed otherwise.

Please do not tell anyone about your application with our organisation at this stage of the process as

doing so may harm your suitability for employment with us.

A merit list will be established for candidates who are suitable and will remain valid for a period of 18

months.

We thank you for the time and effort you have put into your application; however, we are unfortunately

unable to provide feedback to unsuccessful candidates.



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