Information Governance Officer

Employment Type: Ongoing

Classification: Parliamentary Service Level 5

Closing Date: 11:30pm AEDT, Monday 22 September 2025

Contact: Tamara Cottrell, ,

The Opportunity

The Department of Parliamentary Services (DPS) is recruiting for a Parliamentary Services Level 5 Information Governance Officer, Information Management Section within the Digital Recording Services Branch.

This position provides an opportunity for the right person to have a significant impact on the further growth of information management maturity in DPS through the review and enhancement of the guidance provided through strong information governance.

The Information Governance Officer will contribute to the development, implementation, and maintenance of the department's information governance program. The information governance program ensures that the department's information assets are managed securely, are compliant with relevant legislation, and align with departmental, and whole-of-government policies, goals and objectives.

You will assist in the review and submission of DPS records authorities, the creation of disposal schedules for Class C records in conjunction with the Parliamentary Library, assessment of DPS business systems using the National Archives' Business Systems Assessment Framework and complete tasks such as the initial draft of the annual Check-up survey to assist DPS in achieving the requirements of the Building Trust in the Public Record Policy.

Duties and Responsibilities

The Information Governance Officer is required to collaborate on the undertaking of complex work, and operate with limited direction, with the opportunity for reasonable autonomy and accountability. The role includes using initiative and judgment in the interpretation of policy and in applying practices and procedures. The Information Governance Officer provides professional and policy advice in relation to complex problems and may assist in strategic planning, program and project management, and policy development. The Information Governance Officer will be required to liaise with a range of stakeholders in a representational role.

Who we are looking for

The Information Governance Officer requires well developed communication skills, sound understanding and application of information management and governance practices, stakeholder engagement, and an ability to respond in a constantly changing environment, with a strong emphasis on the importance of accuracy and completeness.

Our ideal candidate will have:

• Demonstrated experience in information management/information governance.
• Experience in the use of an EDRMS such as Content Manager and in the use of Microsoft 365.
• Demonstrated knowledge and/or experience in the practical application of the Building Trust in the Public Record policy.
• Well developed analytical, troubleshooting, and problem-solving skills.
• Effective communication skills (written and verbal).
• Developed stakeholder engagement/management skills.
• Ability to work in a dynamic and often rapidly changing environment.
• Strong focus on collaboration and teamwork.

Job Specific Requirements:

• The successful applicant will be required to obtain and maintain a Negative Vetting 1 (Confidential/Highly Protected/Secret) security clearance.

At DPS, we are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people with caring responsibilities, people who identify as LGBTQIA+, people from cultural and linguistically diverse backgrounds, people who identify as neurodivergent, and mature aged people.

Duty Statement

Classification: Parliamentary Service Level 5

Branch: Digital Recording Services

Section: Enterprise Information & Data Management

Immediate supervisor: Director, Information Management

Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Service Level 5 classification. The duties will include, but are not limited to, the following:

1. Contribute to the development, maintenance and regular review of information governance strategies, frameworks and policies relevant to DPS information Management to promote best practice and meet legislative and regulatory requirements.

2. Contribute to the review and ongoing currency of DPS records authorities.

3. Assist in managing the implementation of components of the National Archives of Australia's (NAA) Building Trust in the Public Record policy requirements.

4. Contribute to internal projects, such as the in-place records management project, supporting the capture, maintenance and preservation of information created within Microsoft 365 tools.

5. Contribute to the assessment of all DPS business systems using the National Archives of Australia's Business Systems Assessment Framework.

6. Develop and maintain strong working relationships with clients, internal/external stakeholders, and service providers to ensure positive customer outcomes.

Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.

Selection Criteria

1. Shapes strategic thinking: inspires a sense of purpose and direction

2. Achieves results: builds organisational capability and responsiveness

3. Cultivates productive working relationships: facilitates cooperation and partnership

4. Exemplifies personal drive and integrity: engages with risk and shows personal courage

5. Communicates with influence: listens, understands, and adapts to an audience

6. Eligible Qualifications and/or other Requirements:

o relevant qualifications and/or experience in information governance

o demonstrated understanding of Commonwealth Government information management legislation and policy

How to apply

Please upload a pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department.

Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role.

For additional guidance when crafting you application, please refer to the the DPS Recruitment Candidate Information Pack, which provides helpful tips on how to structure your pitch and highlight your most relevant skills and experience effectively.

Our purpose and values

We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.

Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia's parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace.

Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building's architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.

What we can offer

Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:

• flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational needs of the roles
• ongoing opportunities to learn and develop new capabilities
• a competitive remuneration package
• free on-site parking
• free gym membership and access to recreational facilities available a APH
• childcare (pending availability), banking services, post office, value-for-money dining options and more available at APH.

Salary

Currently, the salary range for this position is $89,410 - $95,924per annum.

Conditions of Employment

Employment opportunities at Department of Parliamentary Services are subject to a range of conditions prescribed in the Parliamentary Service Act 1999 which include:

• Australian citizenship – to be eligible for employment with DPS, applicants must be an Australian Citizen.

• Security clearance and character clearance – the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check.

• Health assessment – a pre-employment health assessment will be required where there are physical or medical requirements for the role.

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