Conference & Events Coordinator

Esplanade Hotel Fremantle by Rydges is part of EVT, and being a part of EVT means believing in changing the game. Why? Because no one wants ordinary. If you're seeking to be part of the kind of wow-factor moments you can help shape, then you've come to the right place. 

About EVT:
 

As market-leading experience creators, we bring to life some of the best-known brands and properties in entertainment, ventures, and travel. Our portfolio includes over 140 entertainment experiences like Event Cinemas and Moonlight Cinemas, 150 award-winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo, Independent Collection by EVT and Thredbo. Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few.  

About Esplanade Hotel Fremantle by Rydges:
Welcome to the Esplanade Hotel Fremantle by Rydges. With a rich history dating back to 1850 the hotel is an iconic landmark in Western Australia. The hotel offers 300 spacious refurbished rooms across ten different room categories. 

Our hotel is one of the largest conference and exhibition facilities in Western Australia and offers an outstanding choice of flexible venues, both heritage and modern in style, to suit any event accommodating from 10 to 1000 delegates.

About the Role:
We're seeking a detail-oriented and client-focused Conference & Events Coordinator to join our team. In this dynamic role, you'll help plan and execute conferences, weddings, private dining, and corporate events—ensuring every guest experience exceeds expectations. You'll work closely with internal departments to deliver seamless, professional events that drive revenue and reflect our brand values

Key Responsibilities:
 

•    Coordinate bookings and event logistics across conferencing, dining, and accommodation

•    Manage daily admin tasks including quotes, correspondence, and post-event follow-up

•    Conduct site inspections and liaise with clients and suppliers

•    Maintain accurate records in the iVvy event management system

•    Support lead generation, enquiry follow-up, and reporting

•    Ensure on-site presence for key events and act as brand ambassador

•    Collaborate with hotel departments to deliver exceptional service

•    Participate in meetings and training programs

Skills & Experience:

•    Strong attention to detail and organisational skills

•    Excellent communication and client service abilities

•    Ability to work collaboratively across teams

•    Professional, courteous, and culturally respectful

•    Experience with event coordination and booking systems preferred 

Benefits & Perks:

•    Incredible team member discounts from your first day on-the-job.   

•    50% off stays at EVT hotels – Rydges, QT, Atura, Lylo and more.   

•    $2 movie tickets, plus Moonlight, Gold Class, Candy Bar discounts and more.   

•    Awesome winter and summer savings and discounts at Thredbo.   

•    Rapid career growth opportunities through our EVT network.   

•    Local community involvement, volunteering and charitable giving.    

•    Australia and NZ's largest and most diverse experiences company 

Join Esplanade Hotel Fremantle by Rydges and become an EVT experience creator, opportunity taker, the ultimate Daymaker. Join and make a positive impact on our people, communities, and environment every day.  

When you click apply you will be directed through to our Job Ad listed on Dayforce which is the platform in place to track all of our applicants when applying for roles with the EVT group. You will be asked to enter in your information and answer some screening questions when applying.