Clinical Administration Assistant

Join the Super Squad as our Clinical Administration Assistant

Are you ready to don your cape and make a real impact? Super Squad, a registered NDIS provider, is searching for a dynamic, efficient and systems-oriented administrator to join our Clinical team.

About Super Squad

At Super Squad, we aim to empower people with disabilities to live their best lives. We believe everyone deserves a hero by their side – and our team is here to support with personalised services and a superhuman commitment to our clients. As a registered NDIS provider, we work hard to provide extraordinary services to the individuals we support. We currently have offices in Rockingham and Cockburn and provide services from Halls Head to Kelmscott.

Role Description

We are seeking an organised and proactive team member to support our Clinical Team in delivering safe, high-quality services. This role combines administration tasks, medication support, documentation, and coordination responsibilities, with a strong focus on compliance and collaboration.

Key Responsibilities:

• Administration & Documentation – Manage records across multiple systems (SharePoint, MYP, iinduct), complete data entry, prepare documents, and support cross-team administration. Ensure all client records remain accurate, confidential, and compliant with NDIS Practice Standards.

• Clinical & Medication Support – Assist with the safe management and distribution of medications, maintain accurate registers, and document activity. Provide support to Clinical Leads with documentation, liaison tasks, and guiding Disability Support Workers in medication protocols.

• Communication & Coordination – Act as a key link between the Clinical Team, pharmacy partners, and other stakeholders to ensure smooth information flow and timely updates.

• Quality & Compliance – Support audits, record meeting minutes, track actions, and contribute to quality assurance processes. Uphold best practice in all documentation and service delivery.

• Teamwork & Improvement – Contribute to a positive, collaborative team culture. Identify opportunities to improve processes and actively participate in training and professional development.

What We're Looking For

This role would suit someone supportive and dependable - a team player who is also able to work confidently on their own. You'll bring strong communication skills, know when to raise concerns, and how to collaborate effectively with colleagues and partners. Most importantly, you'll be committed to getting the job done with accuracy, care, and integrity.

In return, we offer flexibility with working hours (where possible) and a supportive environment where you'll have the opportunity to grow and excel within your role.

Qualifications & Checks

• Minimum high school certificate or equivalent

• NDIS Worker Screening Check, Working with Children Check, National Police Clearance (or willingness to obtain)

• HLTHPS006 – Assist Clients with Medication (or willingness to obtain)

Experience

• Administration experience in the disability or healthcare sectors highly regarded

• Familiarity with MYP and other sector-specific systems is a plus

Skills

• Intermediate/Advanced skills in Microsoft Office Suite

• Strong organisation, communication, and time management skills

• High attention to detail and ability to manage sensitive information

• Understanding of NDIS compliance frameworks preferred

Why Join Super Squad?

Meaningful work that directly supports individuals living with disability 

Supportive team culture and commitment to staff development 

Opportunities for training and career growth 

Be part of a values-led organisation making real community impact

Ready to Apply? 

If you're a proactive, detail-oriented professional looking to be part of a dynamic team—we want to hear from you

To apply, please submit your resume and a brief cover letter outlining your suitability for the role.

For more information about Super Squad and our services, visit

Super Squad is an equal opportunity employer and encourages applications from individuals of all backgrounds, including Aboriginal and Torres Strait Islander peoples, individuals with disability, and those from culturally and linguistically diverse backgrounds.