Executive Assistant @ VenueNow

2 days ago

Crows Nest, New South Wales, Australia Hatch Full time $50,000 - $60,000 per year

This is a Executive Assistant role with VenueNow based in Crows Nest, NSW, AU

== VenueNow ==

Role Seniority
- junior

More About The Executive Assistant Role At VenueNow

We're looking for a highly organised and proactive assistant to help streamline operations, reduce admin load, and keep the CEO and wider team focused on growth. This is a part-time role (approx 24-30 hours per week) with a mix of admin, operations, and strategic support.

Immediate Start + Up to $55K Package + Fast Paced Startup + Hybrid Flex Work + Walking Distance to Crows Nest Metro

Responsibilities

  • Manage CEO's inbox, calendar, and communications.
  • Capture meeting notes, assign tasks, and update project management tools.
  • Maintain and improve workflows in HubSpot and other systems.
  • Create and update reports, processes, and documentation.
  • Keep the team accountable by following up on tasks and deadlines.
  • Provide ad-hoc support, including research, errands, and organisation.
  • Organise team activities, travel, and other internal and external engagements.
  • Act as a thought partner — helping prioritise and provide structure to the CEO and senior team.

Requirements

  • Strong organisational and time-management skills.
  • Experience with project management tools (e.g., Asana, ClickUp, Notion).
  • Familiarity with HubSpot or similar CRM.
  • Excellent written and verbal communication.
  • Able to work independently, with a proactive and solution-oriented mindset.
  • Startup experience a plus

Why You'll Love It Here

  • Flexible and Part-time (~20–30 hrs/week between 9am-5.30pm Monday to Friday)
  • Hybrid Work - Currently WFH Wed and Fri, remaining days in the office
  • Work in a fun office with a driven team
  • Close to Crows Nest Metro and St Leonards Train station (2-5min walk)
  • Be a part of an exciting & funded startup with global aspirations
  • Work for a company that puts people first and a team that loves what they do

Before we jump into the responsibilities of the role. No matter what you come in knowing, you'll be learning new things all the time and the VenueNow team will be there to support your growth.


Please consider applying even if you don't meet 100% of what's outlined

Key Responsibilities

  • Managing CEO's inbox, calendar, and communications
  • Capturing meeting notes and updating project management tools
  • Organising team activities and travel
  • null Processes & Documentation Management
  • null Ad-hoc Admin Tasks

Key Strengths

  • Strong organisational and time-management skills
  • Experience with project management tools
  • Excellent written and verbal communication
  • Familiarity with HubSpot or similar CRM
  • Able to work independently
  • Startup experience

Why VenueNow is partnering with Hatch on this role.
Hatch exists to level the playing field for people as they discover a career that's right for them. So when you apply you have the chance to show more than just your resume.

A Final Note: This is a role with VenueNow not with Hatch.

  • Shopper Marketing Manager

    4 days ago

    Crows Nest, New South Wales, Australia Real Pet Food Company Full time $80,000 - $120,000 per year

    12 Month Fixed Term Contract Key Pivotal Role in our Commercial Team Excellent Career Development Opportunity As the result of our exciting growth ambitions for 2025 and beyond, we are excited to welcome an experienced Shopper Marketing Manager to our Crows Nest team. In this newly created 12 Month Fixed Term Contract, you will play a pivotal role at...

  • Assistant Store Manager

    4 days ago

    Pheasants Nest, New South Wales, Australia Ampol Full time $90,000 - $120,000 per year

    Evolving world-class retail operationAssist in running your own businessWork in a diverse, high-energy environmentAt Ampol, We're Powered by PeopleWe're transforming the concept of convenience and need dynamic retail leaders to shape our vision. As a key player in our team, you'll use your experience to coach and inspire our retail staff, enhance their...

  • Assistant Studio Manager

    1 week ago

    Crows Nest, Australia Collective Wellness Group Full time

    Excellent opportunity in Australia’s leader in fitness franchising! Exciting new fitness brand in Australia Workout for free! Join a growing business that changes people’s lives for the better! **Who we are**: Collective Wellness Group (CWG) operates as the master franchisor and support office for market leading brand Anytime Fitness, as well as...

  • Administration Executive/coordinator

    1 week ago

    Crows Nest, Australia Move 4 Life Full time

    Are you a parent looking to re-enter the workforce, or someone seeking a fulfilling part-time role? We have a fantastic opportunity for you to be part of a small, passionate team making a difference in the health, safety, and wellbeing space. At **Move 4 Life**, we deliver impactful training and consulting services to businesses across Australia. Our...

  • Marketing Communications Specialist

    4 days ago

    Crows Nest, Australia Jax Tyres & Auto Full time

    **Responsibilities**: About JAX Tyres and Auto At JAX Tyres and Auto we are a diverse and dynamic team, dedicated to providing Australian’s with the best tyre and auto servicing possible. We are a proud, house-hold known and trusted brand which values our customers experience and above all, safety. Our hard work ethic and vibrant culture creates a...

  • Receptionist/administrator

    2 weeks ago

    Crows Nest, Australia JAX Tyres & Auto Full time

    **JAX Tyres & Auto Head Office** At JAX Tyres & Auto we are a diverse and dynamic team, dedicated to providing Australians with the best tyre and auto servicing possible. We are a proud, trusted, household known brand which values our customers experience and above all, safety. Our hard work ethic and vibrant culture creates a positive working environment...

  • Marketing, Communications

    3 days ago

    Crows Nest, Australia Bright & Duggan Property Group Full time

    **Introduction**: Bright & Duggan Group is built on the principles of United, Trusted, Accountable, and Visionary. These values serve as the foundation for our team and guide our approach to work and interactions with clients and colleagues. We expect all employees to consistently promote and uphold these values. As Bright & Duggan team members, our...

  • Urgently Hiring

    3 days ago

    Crows Nest, Australia JAX Tyres Full time

    About us At JAX we are a diverse and dynamic team, dedicated to providing Australians with the best tyre and auto servicing possible. We are a proud, house-hold known and trusted brand which value our customers experience and above all, safety. Our hard work ethic and vibrant culture creates a positive working environment across our close-knit network and...

  • Property Services Officer

    4 days ago

    Crows Nest, Australia Global 360 Full time

    **The Company**: Positioned as one of Australia's leading Strata Companies our client continually grows their business and creates exciting opportunities as an employer of choice. By understanding what great service really is and putting their customers first keeps them a step ahead of the competition and provides great career opportunities that offer...

  • Team Member

    3 days ago

    Crows Nest, Australia Sushi Sushi Full time

    **Are you the next happy face of our Sushi Sushi store?** Sushi Sushi has room in our family for more **Casual, Part-Time** Sushi Artisans to become part of our team at our two stores in **Crows Nest!** After opening our first store over 20 years ago, we have proceeded to expand our stores Nationally, as well as in Tasmania and New Zealand. We pride...

  • Team Member

    3 days ago

    Crows Nest, Australia Sushi Sushi Full time

    **Are you the next happy face of our Sushi Sushi store?** Sushi Sushi has room in our family for **Casual and Part Time** Sushi Artisans to become part of our team at **Crows Nest!** After opening our first store over 20 years ago, we have proceeded to expand our stores Nationally, as well as in Tasmania and New Zealand. We pride ourselves on being...

  • Chef

    4 days ago

    Crows Nest, Australia The Stoned Crow Full time $70,000 - $73,500 per year

    The Stoned Crow is looking for a new Chef to join our team and assist in the company's growth. Located in the beating heart of Crows nest, Light streams through our windows by day and by night our lights are dimmed radiating a burnt orange hue throughout the venue. Relaxed, unpretentious and easy-going, get ready for something truly special.We are looking...