Senior Submissions Coordinator

4 days ago

Hamilton Queensland, Australia Empower Management Full time $80,000 - $120,000 per year

Senior Submissions Coordinator | Civil Engineering

Autonomy to be creative and win the Bids that Shape Queensland

Every winning project starts with a story — one that captures imagination, demonstrates capability, and earns trust. In this role, you'll be the person who helps tell that story.

About the Opportunity

As a Senior Submissions Coordinator, you'll be at the centre of how this respected civil contractor secures major infrastructure projects across Queensland. From regional transport corridors and flood recovery works to large-scale mining and resource infrastructure, your words, coordination, and influence will help turn complex engineering solutions into compelling, client-ready submissions.

This is a role where creative clarity meets commercial precision. You'll plan, prepare, and deliver high-quality EOIs, tenders, and proposals that don't just tick boxes — they stand out for their strategy, structure, and storytelling. You'll work alongside bid managers, engineers, estimators, and project leaders who care deeply about quality and teamwork — people who value accuracy, integrity, and the drive to win.

What You'll Be Doing

  • Coordinate and manage end-to-end submission processes for EOIs, tenders, and capability documents across transport, mining, and civil infrastructure sectors.
  • Analyse client requirements, extract key win themes, and ensure submissions are sharp, compliant, and tailored.
  • Write, edit, and polish persuasive technical content — methodologies, project case studies, team CVs, and executive summaries.
  • Partner with subject matter experts to translate complex technical details into engaging, outcome-driven narratives.
  • Manage multiple deadlines, facilitate workshops, and maintain content libraries and templates that make future bids even stronger.
  • Support preparation of presentations and materials for client interviews and tender workshops.
  • Work with the executive team, business leaders and support staff to craft compelling storytelling.
  • Projects range in size from $40m to $300m.

You'll be the calm in the chaos — the one who brings direction, coordination, and a touch of creativity to high-stakes deliverables.

About You

You've got that rare blend of structure and story — part project coordinator, part writer, part strategist. You're confident working with engineers and leaders, managing tight timeframes, and finding the right words to make complex ideas clear.

You'll bring:

  • Proven experience in a submission, proposals, or bid coordination role — ideally within civil construction, engineering, or infrastructure.
  • The ability to write and edit with precision, clarity, and purpose.
  • Strong organisational skills and the confidence to coordinate multiple moving parts.
  • A proactive mindset and the professionalism to engage at all levels.
  • A genuine sense of pride in the work you produce and its impact on winning real projects.
  • Experience with Canva / Hubspot

Why This Role Matters

The projects you'll help win aren't just numbers on a spreadsheet — they're the roads, bridges, and regional connections that keep Queensland moving. You'll join a collaborative, down-to-earth team that backs its people, celebrates wins, and invests in growth. Mentoring is built in, and success is shared.

Here, you're not just submitting bids. You're helping build legacies — one story at a time.

Apply in confidence via

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