Procurement Coordinator

Our client is a thriving shire council set on the coastal fringe of beautiful northern Queensland. Recent growth has led to the need to engage a Procurement Coordinator, in line with the Council's One Team One Council approach toward collectively ensuring the council are receiving value for money across their entire procurement function.

Your strong communication ability will be utilised extensively in your relationship building, both within Council, and throughout the business community across the shire.

This is an outstanding opportunity to shape the procurement function based upon best practice, innovation and efficiency while maintaining a cornerstone of integrity at all times.

The primary responsibilities of this role will include:  

• Develop and review procurement policies and procedures to ensure compliance with Local Government Legislation and Statutory requirements.
• Establish and rationalize key supplier agreements, identify new opportunities and implement improved processes to drive efficiencies.
• Continuously improve the organisation's procurement processes.
• Minimise total costs to the organisation and maximize value add outcomes
• Provide leadership and expert advice for procurement and contract management processes, including the development and communication of robust guidelines, procedures, templates, and innovations.
• Assist with, and participate as necessary, in the preparation, issuing and evaluation of tenders, quotes and expressions of interest for goods and services including contract negotiation with respondents to ensure best value for expenditure.
• As appropriate, develop, implement and review probity plans for the management and evaluation of submissions from suppliers.
• Promote the coordination of Council's total spend and encourage cooperation between stakeholders to adopt consistent procurement behaviour and strategies.
• Ensure procurement strategies are appropriate for the risk and opportunity in spend categories, including developing and maintaining close working relationships with strategic supply markets.
• Drive procurement capability standards across the organisation, including ongoing training and skills sharing to enhance the capability of officers working within the procurement process.
• Compile tenders and contracts documentation for high value / high risk projects.
• Review Council's procurement spends, establish and implement procurement spend categories and identify opportunities to create value.
• Develop, maintain and review Council's contract management to ensure alignment with best practice service level standards for tendered operations.
• Undertake a liaison with role with Council suppliers, particularly local businesses, to promote cost effective procurement opportunities.
• Establish appropriate audit functions to continually review procurement activities to monitor and manager risk, legislative compliance and regularly report to Management.
• Undertake a supervisory role of Council's Contract Register ensuring all audit and statutory requirement are met.
• Maintain a standard contract management framework and methodology and oversee deployment and implementation across the organisation.
• Investigate, assess, and recommend methods for tracking/improving compliance with agreed procurement and contract management policies, procedures and frameworks.
• Coordinate the maintenance of, and compliance with, approved supplier panels and annual supply arrangements.

To be successful in attaining this role, you will require:

• Demonstrated experience in a senior procurement role preferably within the public sector.
• A formal qualification in a related discipline would be highly regarded
• A strong working knowledge of local buy, vendor panel and contract law in relation to procurement
• Excellent experience in the preparation of contracts, tenders & evaluation processes.
• In depth understanding of Local Government Act 2009 in relation to procurement and probity
• Excellent reporting and analytical ability
• Experience using applications such as Technology One
• Excellent communication and engagement skills

Should you be looking for your next challenge, and feel this role will offer the pathway you are seeking, please initially forward your current CV to