Administrative Assistant

JOB ADVERTISEMENT | Administrative Assistant

Role Title: Administrative Assistant

Employment Type: Permanent Part-Time (3 days per week, school friendly hours)

Salary: $27-$33/hr (depending on experience) + super

Location: Horsham, VIC

WHY THIS IS THE BEST 'JOB' YOU'LL EVER HAVE

· Flexible school-friendly hours (9:30am–2:30pm) — work that fits around your lifestyle

· Supportive and family-friendly culture in a growing local business

· Staff discounts — upgrade your own kitchen, laundry or wardrobe for less

· Career growth — opportunities to step into more responsibility as we expand

· Be part of a passionate team known across the Wimmera for quality craftsmanship

ABOUT THIS OPPORTUNITY

At WEST VIC CABINETRY, we design and build custom cabinetry for kitchens, laundries, wardrobes and more. We're looking for an organisational hero to keep our office running smoothly, clients happy and our tradies on track.

This role is ideal for someone who loves being the friendly first point of contact, enjoys juggling schedules and paperwork and wants a part-time role that provides stability, flexibility and the chance to grow with us.

RESPONSIBILITIES

Responsibilities include but are not limited to:

· Be the main contact for clients, suppliers and tradies (calls, emails and in-person)

· Schedule showroom appointments, site measures and installations

· Assist clients with selections such as colours, handles and benchtops

· Submit material orders and track supplier deliveries

· Maintain accurate records in spreadsheets, calendars and office systems

· Prepare and send quotes, confirmations and follow-ups

· Support the team with invoicing, job sheets and other admin tasks

CAPABILITIES, SKILLS AND EXPERIENCE

Essential:

· Excellent communication skills — friendly, clear and professional

· Strong organisational skills and ability to manage competing priorities

· Proactive, honest and self-motivated

· Confident using computers, email and spreadsheets

Desired:

· Previous office/administration experience

· Experience in trades, construction or cabinetry industries

· Comfortable supporting clients in a showroom setting

QUALIFICATIONS

· No formal qualifications required

· Certificates in administration, business or customer service are desirable but not essential

SELECTION CRITERIA

Applicants are encouraged to address the following in their cover letter:

1. Ability to communicate clearly and warmly with clients, suppliers and team members.

2. Strong organisational and time management skills.

3. Initiative and reliability in supporting business operations.

4. Confidence with computer systems and ability to learn quickly.

5. Alignment with WEST VIC CABINETRY's values of quality, reliability and customer care.

ABOUT US

At WEST VIC CABINETRY, we're a small, passionate team based in Horsham, proudly serving the Wimmera with high-quality, custom-built cabinetry for new homes and renovations. Our reputation is built on craftsmanship, reliability and friendly service. We promote a down-to-earth culture where teamwork, initiative and client satisfaction come first — and we're growing

HOW TO APPLY

To apply, please submit your resume and a short cover letter addressing the selection criteria to by Wednesday 3rd September 2025.

Applications will be reviewed as they are received and shortlisted candidates will be contacted promptly.

For more details, contact Jess on

Job Types: Part-time, Permanent

Pay: $27.00 – $33.00 per hour

Expected hours: 15 per week

Application Question(s):

• Do you have any experience in administration?
• Do you have customer service experience?
• Do you have previous invoicing experience?
• Which of the following Microsoft Office products are you experienced with? E.g. Word, Excel, Outlook, etc.
• How much notice are you required to give your current employer?

Work Authorisation:

• Australia (Preferred)

Work Location: In person

Application Deadline: 04/09/2025