Administration Assistant

If you're looking for a role with purpose and to help improve the lives of WA women, we'd love to hear from you. Apply now and be part of something meaningful.

Join the Luma team and play a key role in supporting our executive leadership team by providing high-level administrative and operational assistance. You will work closely with the leadership team, including our CEO, supporting a broad range of general executive administrative duties.

This is a part-time role working from our Northbridge office, with travel to our Joondalup office and other locations as required on occasion.

Key Responsibilities Include:

• Executive Support: Manage calendars and records to coordinate competing demands of the CEO and executive team.
• Committee & Meeting Coordination: Provide secretarial support to internal committees, schedule meetings, prepare agendas, distribute minutes, and manage follow-up actions.
• Policy & Compliance Administration: Maintain and coordinate the organisational policy register. Ensure compliance documentation is accurate, up-to-date, and submitted to governing bodies on time.
• Communication Management: Maintain regular communication with the CEO and executive team. Flag important or contentious items and respond on behalf of the CEO when required.
• General Administrative Duties: Undertake other tasks as assigned by the executive team.

About you:

• Relevant demonstrated experience in a role providing administrative support.
• Strong time management skills and the ability to organise and coordinate multiple concurrent projects and activities.
• Demonstrated ability to work independently, meet deadlines, and manage multiple projects.
• Demonstrated computer literacy skills, including competency in the use of MS Office Suite (Word, Excel, PowerPoint and Outlook), including working knowledge of data entry to databases and use of AI.

Why join the Luma team?

Luma is one of Australia's largest not-for-profit organisations specialising in women's health and wellbeing. For over 45 years, we've been providing safe, supportive and accessible healthcare services to women and families in WA. In addition to a competitive salary, you'll:

• Be part of a service that makes a real difference in the lives of women and families in Perth.
• In addition to your annual salary, you will enjoy tax-free salary packaging where you can package up to $15,900 + $2,600 for entertainment expenses per annum and not pay tax on that amount.
• 4 weeks annual leave + leave loading + up to an additional 2 weeks paid leave each year over the end of year shutdown period.
• Access to our Employee Assistance Program along with other wellbeing initiatives.

Interested in this role?

If you have the passion, skills, and experience we are looking for, we would love to hear from you. Shortlisting will begin straight away, we will be looking to shortlist as applications are received. If this role sounds like you apply now

To see the position description, which includes the full selection criteria please check out our website: Job Opportunities - Luma - Not-For-Profit Jobs in Perth WA

For further information, please contact

To apply, please submit your resume with a cover letter outlining why you are suitable for the role using the 'Apply' link on this page.

Our values drive our culture and performance through a strong focus on upholding the organisation's vision and purpose. We celebrate and respect people's differences and commit to providing an inclusive work environment.

Our organisation is committed to protecting children and young people from harm. We require all applicants to undergo an extensive screening process prior to appointment.