Ministerial Services Officer

Work type: Full time

Salary: $79,122 - $96,073

Grade: VPSG3

Occupation: Administration/Secretarial

Location: CBD

Reference: VG/100926

The Department of Jobs, Skills, Industry and Regions is focused on growing Victoria's prosperity, building the productive capacity of our economy and increasing participation – by creating more opportunities for people through skills and jobs; helping businesses and industries to thrive; and building vibrant communities and regions. For more information, see the DJSIR Strategic Plan

Established on 1 January 2023, our work spans numerous portfolios, supporting departmental ministers and operating across metropolitan, regional and international offices. We oversee various public entities, including public corporations, regulatory authorities and specialist boards.

The Department strongly encourages applications from Aboriginal and Torres Strait Islander people and offers reasonable adjustments for applicants with disabilities.

Our values are accountability, integrity and respect, and underpin everything we do.

Ministerial Services Officer

• Salary: $79,122- $96,073 (Plus Superannuation)
• Fixed term role: until 13 October 2025
• Usual hours of work: Full time (flexibility may be available)
• Usual work location: 121 Exhibition Street, Melbourne (flexibility may be available)

The Role

The Ministerial Services Officer plays a key role in ensuring timely and accurate processes to support the Department of Jobs, Skills, Industry and Regions (DJSIR) and its portfolio Ministers.

The responsibilities of the Ministerial Services Officer will include:

• Providing support for the department's Cabinet and Parliamentary business, including coordinating responses to Parliamentary Questions and Cabinet briefings.
• Building and maintain effective relationships for gathering and disseminating information within DJSIR, ministerial offices and across government.
• Maintaining tracking systems to ensure that cabinet and parliamentary workflows occur within required

The Team

The position of Ministerial Services Officer forms a part of the Strategy, Performance and Governance branch within the Corporate Services group.

The Corporate Services Group consists of specialist functions including strategic communications, finance, investment and procurement, performance and governance, legal and legislation, people and culture, information technology and workplace services and the close out of activities related to the Commonwealth Games.

About You

The successful candidate should ideally have the following skills and experience:

• Well-developed organisational, analytical and planning skills and the ability to operate independently within given guidelines and timeframes.
• Excellent interpersonal and communication skills, and the ability to liaise effectively with a range of internal stakeholders.
• Relevant and demonstrated experience in checking and editing correspondence, briefings and submissions on confidential and sensitive issues.

Further Information

For a confidential discussion, please contact Chris Rodgers, Team Leader, Parliament and Cabinet on [email protected]

The department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards.

Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department. For further information on the position, please refer to the attached position description.

Please note: We are accredited as a Disability Confident Recruitment (DCR) organisation and committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Recruitment Team on , or via email at [email protected] with the position number in the subject line. For additional contact details for our team please review the attached Position Description, located under Job Attachments in the right hand menu.

How to Apply

Please click the 'Apply Now' button. As part of the application process, you will need to provide a copy of your resume and a cover letter.

Applications close at 23:59pm on 8 June 2025.

Applications close Sunday 8 June 2025 at 11.59PM