Community Preparedness Coordinator

Introduction:

Disaster Relief Australia (DRA) unites the skills and experience of veterans and other volunteers to help communities prepare for and recover from disaster.

A growing not-for-profit DRA operates across Australia to provide help and assistance to those impacted by disaster, including floods, fires and cyclones.

If you thrive in a dynamic environment, enjoy a challenge and are ready to work for an organisation that is built to serve alongside likeminded people, apply now.

Description:

UNPAID. The Community Preparedness Coordinator is a volunteer appointment who is responsible for facilitating, arranging, coordinating and administering preparedness and resilience activities through engagement with the community, the Disaster Relief Australia (DRA) Preparedness team, DRA partner organisations and their Disaster Relief and Recovery Team (DRRT) Associate Director. The Community Preparedness Coordinator may also undertake the supervision of Community Preparedness Associate/s to ensure the effectiveness of preparedness and resilience activities in their DRRT.

Key accountabilities

DRA's organisational culture Lead by example in adhering to DRA's values of Courage, Respect, Service and Tenacity and support a positive, values-based culture across the organisation. Champion a culture of transparency, integrity and accountability within DRA, embedding organisational values into decision-making processes at all levels. Work collegiately with other teams and stakeholders to pursue DRA's vision and realise its overarching strategic goals.

Program Leadership Work with the Preparedness team to Identify opportunities for ARISE Framework initiatives and programs and coordinate the delivery of work activities in collaboration and consultation with stakeholders, DRRTs, partners and community associations. Work proactively, innovatively and respectfully with DRRT Associate Directors and Leadership Teams to help resolve challenges and address barriers to effective preparedness activities. Assist with the development and preparation of reports, lessons learned, and recommendations. Coordinate preparedness and resilience activities as agreed, in collaboration and cooperation with the Preparedness team and DRRT Associate Directors and Leadership Teams. Coordinate scheduling, venues, administration and logistics for Preparedness activities and events in collaboration with the Preparedness and DRRT leadership teams. Coordinates the maintaining and updating of program documentation, templates, and resources to ensure accuracy and consistency. Record and maintain details of the relevant stakeholders using the Preparedness Stakeholder and Engagement Matrix (or its equivalent). Collate and process data from preparedness and resilience event outputs, feedback, and after-action reviews to support reporting and continuous improvement. Liaise with stakeholders, DRA volunteers and staff and partners to support consistent delivery across communities.

Volunteer Management Coordinate, mentor, and supervise a team of volunteer Community Preparedness Associates to support ARISE Initiatives. Provide clear tasking, direction, and support to ensure quality program delivery. Promote participation and engagement of volunteers in resilience and preparedness activities.

Stakeholder collaboration Provide professional presentations, meetings and engagement activities at community events to promote the ARISE Framework initiatives and programs. Create and contribute to content (stories, photos & video) for inclusion in reports, publications and or social media. Respectfully collecting reflections from community members who have been assisted by DRA. Utilise the Community Connect Kit during interactions with community members and stakeholders. Build trusted relationships with community groups and associations, government agencies and partner organisations.

Data, evaluation and reporting Participate in Community Preparedness and Community Resilience updates, reporting, check-ins, meetings, or coordination calls to provide regular updates, as required. Collect and analyse data, reflections, and stories to inform continuous improvement and reporting. Contribute to DRA reports, communications, and grant submissions related to Preparedness initiatives.

Key challenges of the position Maintaining adequate records of contact details, interactions with stakeholders including meetings, photos, videos and and/or transcriptions, community members and the DRRT. Identifying opportunities within communities to progress initiatives and programs which align with the ARISE Framework. Ensure that the appropriate and relevant internal and external stakeholders are informed of activities and connections. Coordinating multiple events, locations, and stakeholders with competing priorities. Balancing volunteer commitments with program deadlines. Supporting consistent delivery standards across a geographically dispersed program.

Skills and Experiences:

Capabilities for the role

Personal attributes: Strong focus and organisational skills to achieve best possible community led ARISE initiatives, programs and events. Commitment to continuous improvement and learning. Resilient, adaptable, and collaborative with a positive approach to problem solving. Operates with integrity and transparency.

Relationships: An organisation first mindset, with a strong focus on collegiality and shared problem solving. Ability to build partnerships and work collaboratively to meet shared objectives. Fosters a customer-centric culture to deliver solutions to needs. Builds productive working relationships with diverse stakeholders. Communicates effectively in both written and verbal formats. Demonstrates cultural awareness and respect in all interactions. Relates openly and comfortably with diverse groups of people. Results: Able to prioritise tasks and meet deadlines. Coordinates and ensures consistent delivers high-quality outputs. Supports the achievement of program and organisational objectives.

Business enablers: Proficient in Microsoft Office and comfortable learning DRA systems and databases. Capable of collating and presenting data to support reporting and evaluation. Supports evidence-based decision-making through accurate documentation and record keeping.

Alignment with RASCI Responsible: Support the delivery of ARISE programs. Accountable: Community Resilience Associate Director Supporting: Community Preparedness and Community Resilience teams, DRRTs, volunteers. Consulted: Field Operations, Strategic Partnerships, Wellbeing, DRRTs Informed: CEO, HOO, Board (via contributing to reporting).

Volunteer engagement, remote, 10 hours pw

DRA reserves the right to close this role at any point of time and progress with applications as they come. Thank you very much for your understanding.