Community Preparedness Associate

Introduction:

Disaster Relief Australia (DRA) unites the skills and experience of veterans and other volunteers to help communities prepare for and recover from disaster.

A growing not-for-profit DRA operates across Australia to provide help and assistance to those impacted by disaster, including floods, fires and cyclones.

If you thrive in a dynamic environment, enjoy a challenge and are ready to work for an organisation that is built to serve alongside likeminded people, apply now.

Description:

UNPAID. The Community Preparedness Associate is a volunteer appointment who contributes to the facilitating, arranging, coordinating and administering of preparedness and resilience activities through engagement with the community, the DRA Preparedness team, DRA partner organisations and their Disaster Relief and Recovery Team (DRRT) Associate Director. The Community Preparedness Associate works under the supervision of Community Preparedness Coordinator to ensure the effectiveness of preparedness and resilience activities in their DRRT.

Key accountabilities

• DRA's organisational culture
  • Lead by example in adhering to DRA's values of Courage, Respect, Service and Tenacity and support a positive, values-based culture across the organisation.
  • Champions a culture of transparency, integrity and accountability within DRA, embedding organisational values into decision-making processes at all levels.
  • Works collegiately with other teams and stakeholders to pursue DRA's vision and realise its overarching strategic goals.
• Program Leadership
  • Contribute to Identifying opportunities for ARISE Framework initiatives and programs within communities.
  • Maintain details of relevant stakeholder details on the Preparedness Stakeholder and Engagement Matrix (or its equivalent).
  • Work in collaboration with the Community Preparedness Coordinator and other associates to arrange and deliver work activities in collaboration and consultation with stakeholders, DRRTs, partner organisations and members.
  • Assist with the preparation of reports, lessons learned, and recommendations.
  • Proactively assist with the coordination of preparedness and resilience activities as agreed, in collaboration and cooperation with the Community Preparedness Coordinator, DRRT Associate Directors and Leadership Teams.
  • Undertake scheduling of venues and volunteers, administration and logistics for Preparedness activities and events in collaboration with the Community Preparedness Coordinator.
  • Maintain and update program documentation, templates, and resources to ensure accuracy and consistency.
  • Collate and process data and information from preparedness and resilience event outputs, feedback, and after-action reviews to support reporting and continuous improvement.
  • Liaise with stakeholders, DRA volunteers and staff and partners to support consistent delivery of ARISE programs, events and activities across communities.
• Stakeholder collaboration
  • Promote participation and engagement of volunteers in resilience and preparedness activities.
  • Assist with the provision of professional presentations, meetings and engagement activities at community events to promote the ARISE Framework initiatives and programs.
  • Contribute to content (stories, photos & video) for inclusion in reports, publications and or social media.
  • Respectfully collect reflections from community members who have been assisted by DRA.
  • Utilise the Community Connect Kit during interactions with community members and stakeholders.
  • Contribute to the building of trusted relationships with community groups and associations, government agencies and partner organisations.
• Data, evaluation and reporting
  • Participate in Community Preparedness and Community Resilience updates, reporting, check-ins, meetings, or coordination calls to provide regular updates, as required.
  • Collect and record data, reflections, and stories to inform continuous improvement and reporting.
  • Contribute to DRA reports, communications, and grant submissions related to Preparedness initiatives.

Key challenges of the position
• Maintain records including meetings notes, photos, videos and and/or transcriptions, community members and the DRRT.
• Contribute to ensuring that the appropriate and relevant internal and external stakeholders are informed of activities and connections.
• Contribute to multiple events at any given period and/or over an extended period of time.
• Balancing volunteer commitments with program deadlines.
• Supporting consistent delivery standards across a geographically dispersed program.

Skills and Experiences:

Capabilities for the role

Personal attributes:
• Organisational skills to achieve best possible community led ARISE initiatives, programs and events.
• Commitment to continuous improvement and learning.
• Resilient, adaptable, and collaborative with a positive approach to problem solving.
• Operates with integrity and transparency.

Relationships:
• An organisation first mindset, with a strong focus on collegiality and shared problem solving.
• Ability to build partnerships and work collaboratively to meet shared objectives.
• Fosters a customer-centric culture to deliver solutions to needs.
• Builds productive working relationships with diverse stakeholders.
• Communicates effectively in both written and verbal formats.
• Demonstrates cultural awareness and respect in all interactions
• Relates openly and comfortably with diverse groups of people.

Results:
• Able to prioritise tasks and meet deadlines.
• Coordinates and ensures consistent delivers high-quality outputs.
• Supports the achievement of program and organisational objectives.

Business enablers:
• Proficient in Microsoft Office and comfortable learning DRA systems and databases.
• Capable of collating and presenting data to support reporting and evaluation.
• Supports evidence-based decision-making through accurate documentation and recordkeeping.

Alignment with RASCI
• Responsible: Contributes to the delivery of ARISE programs.
• Accountable: Community Preparedness Coordinator
• Supporting: Community Preparedness and Community Resilience teams, DRRTs, volunteers.
• Consulted: Field Operations, Strategic Partnerships, Wellbeing, DRRTs
• Informed: CEO, HOO, Board (via contributing to reporting)

Volunteer engagement, remote, 10 hours pw

DRA reserves the right to close this role at any point of time and progress with applications as they come. Thank you very much for your understanding.