Administrator / Receptionist

6 hours ago

Caboolture, Queensland, Australia Southern Stars Air Conditioning Pty Ltd Full time $45,000 - $60,000 per year
Office Administrator / Receptionist – Southern Stars Air Conditioning & Electrical (Caboolture)
About Us

Southern Stars Air Conditioning & Electrical is a family-owned, locally operated business that's been servicing Queensland homes since 2009. Over the years, we've built a strong reputation for quality, reliability, and customer care. In 2020, we proudly expanded into Caboolture, bringing with us our expertise in air conditioning, electrical, and solar solutions.

We're a supportive, down-to-earth team that values professionalism, initiative, and teamwork. Right now, we're looking for a motivated and organised Office Administrator / Receptionist to be the welcoming face of our Caboolture office and keep operations running smoothly.


The Role

This is a diverse and rewarding position where no two days are the same. You'll work closely with our Director, trade staff, and customers to make sure the office runs efficiently and that our clients continue to receive the high level of service we're known for.

Key responsibilities include:

  • Coordinating and scheduling jobs in ServiceM8 for our trade staff
  • Acting as the first point of contact for customer calls and emails
  • General administration tasks: filing, document preparation, data entry, tasking jobs for invoicing, and system updates
  • Supporting trade staff with schedule requirements and logistics
  • Receiving incoming stock and ordering office supplies
  • Managing office procedures, correspondence, and filing systems to ensure efficiency

Training provided: One week of initial training at our Toowoomba head office (all accommodation covered).


About You

We're looking for someone proactive, organised, and who enjoys being the go-to person in the office. Ideally, you will have previous experience in office administration (trade industry experience is a bonus), but more importantly, you'll bring the right attitude and drive.

You will bring:

  • A strong work ethic and motivation to succeed
  • A friendly, professional, and customer-focused approach
  • Excellent time management and multitasking skills
  • High attention to detail and accuracy
  • Confident communication skills – both written and verbal
  • Proficiency with Microsoft Office (Outlook, Word, Excel)
  • Initiative, problem-solving skills, and the ability to work independently or in a team
  • Experience with a work management system (advantageous but not essential)

What We Offer
  • Excellent working conditions in a supportive, growing business
  • Genuine career development opportunities within the company
  • A friendly team culture where your contribution makes a real difference

How to Apply

If you're ready to take on a dynamic role with a trusted local business, we'd love to hear from you. Please forward your resume and cover letter to:

Only shortlisted applicants will be contacted for interviews.

  • Receptionist/Administration Assistant

    1 week ago

    Caboolture, Queensland, Australia Accountant And Tax Agent Full time

    Our Accounting firm, located in Caboolture South is seeking a professionally presented and well-spoken Receptionist/Administrative Assistant to assist our team of Accountants. This is a busy role and requires an experienced Administrator who has worked in similar office administration and/or reception roles.Please note this position is Monday to Friday...

  • Receptionist/Administration

    6 days ago

    Caboolture, Queensland, Australia Esteem Care Services Full time

    **Responsibilities**:- Greet and assist visitors in a professional and welcoming manner- Provide administrative support to various departments- Maintain office supplies and equipment- Assist with scheduling and organising appointments and meetings- Maintain a tidy and organized reception area**Qualifications**:- Proven experience in a receptionist or...

  • Office Administrator/Receptionist

    1 week ago

    Caboolture, Queensland, Australia All In One Caravans Pty Ltd Full time

    We are currently looking for a well organised, reliable and motivated person to join our team in the role of Office Administration / Receptionist. We are seeking someone who has a bright & bubbly personality and confidence in building genuine rapport with our clients.**Duties**:- Greeting visitors at reception- Filing- Parts receiving / inventory- Assist...

  • Medical Receptionist

    1 week ago

    Caboolture, Queensland, Australia Family Doctor Full time

    **The Organisation****Caboolture Super Clinic** in Caboolture, part of the Family Doctor network of GP owned and operated medical practices, is committed to providing high quality health care for our patients and proud to offer a wide range of medical and allied services to the community.**The Opportunity**This established medical clinic requires additional...

  • Healthcare Receptionist

    1 week ago

    Caboolture, Queensland, Australia beBeeMedicalReception Full time $50,000 - $70,000

    **Job Summary**We are seeking a skilled medical receptionist to provide exceptional front desk service and administrative support to our healthcare team.This is an exciting opportunity to join a dynamic healthcare environment and contribute to the delivery of high-quality patient care.The successful candidate will possess excellent communication and...

  • Medical Receptionist

    1 week ago

    Caboolture, Queensland, Australia I-Med Full time

    At I-MED we believe in working as a team and delivering high quality healthcare, to every patient, every time.Our clinics in Caboolture and North Lakes are currently seeking a Medical Receptionist to join the team.The role is a full-time position working Monday- Friday, between 8am-5pm, between our Caboolture Hospital, Specialist Centre, Medical Hub, and...

  • Receptionist Caboolture Casual

    1 week ago

    Caboolture, Queensland, Australia For Health Group Full time

    The CompanyForHealth Medical Centres is an industry leader in quality, accessible healthcare. We have a nationwide network of 70+ medical centres and 1300+ independent health practitioners. Our independent health practitioners offer their patients a lifetime of holistic care and provide 7+ million patient consultations annually. We are proudly part of the...

  • Dynamic Administrative Support

    1 week ago

    Caboolture, Queensland, Australia beBeeAdministrative Full time $3,200 - $35,168

    We are seeking a dynamic and organized professional to join our Esteem Care Services team as a Casual Receptionist. This role will involve working on a flexible basis, up to 25 hours per week, Monday to Friday.**Key Responsibilities:**Greet and assist visitors in a professional and welcoming manner, providing exceptional customer service skills.Support...

  • Receptionist/Administration

    1 week ago

    Caboolture, Queensland, Australia Aveo Group Full time

    Do you love to build genuine connections, nurture belonging and enhance life? At Aveo, you can do just that and more. Join us and feel confident to embrace new challenges in our supportive culture. Bring your whole-self to work, grow as you learn new things and be rewarded through the joy of helping others. Together let's redefine retirement living for...

  • Ndis - Service Delivery & Receptionist

    1 week ago

    Caboolture, Queensland, Australia Esteem Care Services Full time

    Esteem Care Services are seeking a dynamic and organised individual to join our team. Working 10-25 hours per week, 5 hours per day, between 9:30 am and 5:30 pm, Monday to Friday.**Responsibilities**:- Greet and assist visitors in a professional and welcoming manner- Work in Service Delivery on the day to day requirements- Maintain office supplies and...