Facilities Coordinator

1 week ago

Melbourne, Victoria, Australia Avant Full time $80,000 - $109,995 per year

About the Role

This position is part of a national team that supports three key areas: Reception/Concierge, Facilities, and Procurement administration. Your primary responsibility will be providing exceptional Concierge and Reception services at Avant's Melbourne office, ensuring a welcoming and professional experience for all visitors and staff.

As a member of the Facilities team, you will also contribute to maintaining safe, functional, and inspiring workspaces across Avant's offices, including both the Melbourne CBD office and the Box Hill office. This includes assisting with facilities coordination and administrative tasks to support smooth day-to-day operations. Given the client-facing nature of this role, professional business attire is required at all times.

Key Accountabilities:

  • Provide friendly and efficient customer service to all stakeholders through timely written and verbal communication in response to facilities requests and queries.
  • Coordinate the provision of planned and reactive maintenance services including, but not limited to, air conditioning, security, lighting, power, plumbing, and other facilities management services.
  • Perform day-to-day facilities operations, including coordinating office repairs, managing cleaning services, monitoring building access systems, and ensuring meeting rooms and common areas are well-maintained and presentable.
  • Manage assets and maintain a strong focus on WH&S for facilities operational infrastructure.
  • Ensure all contractors comply with WH&S requirements and hold valid Public Liability insurance.
  • Support fire warden training and other first response responsibilities.
  • Positively promote facilities management-related activities and ensure all tasks align with internal policies.
  • Continuously review and accurately document processes, aiming for best practice and ongoing improvement.
  • Apply commercial acumen and procurement best practices when sourcing and managing external facilities service providers.

To Be Successful, You Will Have:

  • Previous experience in workplace facilities and reception management
  • Strong organisational skills
  • The ability to influence constructively and work collaboratively
  • A team-focused mindset
  • Sound financial and commercial understanding
  • High attention to detail
  • A practical, hands-on approach
  • Ability to quickly learn and adapt to new software platforms

Equal Opportunity Employer

Avant supports doctors so they can serve Australia's diverse communities. Having diversity in our workforce brings valuable perspectives and strengthens our ability to support healthcare professionals.

We therefore welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally diverse communities, LGBTQIA+ individuals, people with disabilities, and those with caring responsibilities.

Our inclusive workplace is somewhere everyone can succeed.

Ready to join us? If you're passionate about supporting Australia's healthcare professionals, we'd love to hear from you. If you require any adjustments during the recruitment process, please don't hesitate to contact us

  • Facilities Officer

    1 week ago

    Melbourne, Victoria, Australia Hays | Facilities Management Full time $60,000 - $80,000 per year

    We are busy in the lead up to Christmas and have multiple live roles on offer with our CBD based providers Your new companyIs a specialised facilities management company with a large national presence and beautiful offices here in Melbourne. We have multiple live concierge and facilities roles on in the CBD and a variety or service providers requiring...

  • Senior Facilities Management Officer

    1 week ago

    Melbourne, Victoria, Australia Hays | Facilities Management Full time $85,000 - $105,000 per year

    Manage a diverse portfolio of community facilities and leased properties across Melbourne City Your new companyThis organisation is a leading local government authority responsible for managing one of Australia's most dynamic urban environments. It oversees a multi-billion-dollar property and asset portfolio, ensuring public spaces and community facilities...

  • Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia Medical indemnity, finance, practice solutions for doctors Full time $50,000 - $80,000 per year

    About the RoleThis position is part of a national team that supports three key areas: Reception/Concierge, Facilities, and Procurement administration. Your primary responsibility will be providing exceptional Concierge and Reception services at Avant's Melbourne office, ensuring a welcoming and professional experience for all visitors and staff.As a member...

  • Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia Lockheed Martin Australia Pty Ltd Full time $60,000 - $90,000 per year

    About us:At Lockheed Martin Australia, we believe that when people are empowered, inspired, and supported, they can achieve extraordinary things. We embrace flexibility, so our people can be their best inside and outside of work. We champion inclusion and continuous learning, ensuring all voices are heard and valued. And we thrive on collaboration, turning...

  • Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia Lockheed Martin Full time $60,000 - $80,000 per year

    Vic, MelbourneFacilities17798BRJob HighlightsAs the first point of contact for facility operations, the Facilities Coordinator is responsible for the effective day-to-day coordination and maintenance of the Lockheed Martin Australia (LMA) Melbourne offices. This role oversees the overall management and operation of facilities, including maintenance...

  • Facilities Coordinator

    2 days ago

    Melbourne, Victoria, Australia JLL Full time

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...

  • Facility Coordinator

    2 days ago

    Melbourne, Victoria, Australia Downer Group Full time

    We currently have an opportunity for a Facility Coordinator. Join our Government and Integrated Facilities Management team and play a key role in the effective delivery of office and administrative functions related to a premium commercial facility located Parkville and ensuring efficient support to the Facility Manager and Account Manager. Reporting to the...

  • Facility Coordinator

    2 days ago

    Melbourne, Victoria, Australia Downer Full time

    We currently have an opportunity for aFacility Coordinator.Join our Government and Integrated Facilities Management team and play a key role in the effective delivery of office and administrative functions related to a premium commercial facility located Parkville and ensuring efficient support to the Facility Manager and Account Manager. Reporting to the...

  • Facilities Coordinator

    1 week ago

    Melbourne City Centre, Victoria, Australia Australian Centre for the Moving Image Full time $79,122 - $120,000 per year

    About ACMIACMI is your museum of screen culture. Watch, play, make and discover the universe of screen-based art, films, TV and videogames. Visit us in Naarm/Melbourne's Fed Square, online and on tour. Our museum attracts millions of visitors through a vibrant offer of exhibitions, screenings, commissions and festivals. ACMI's industry, education and...

  • P&C and Facilities Coordinator

    2 days ago

    Melbourne, Victoria, Australia Betfair Pty Ltd Full time

    Betfair is a disruptor bringing innovationand competition to the Australian sports betting industry while operatingresponsibly and following regulations to protect the community.We're looking for a part-time (0.5) People& Culture and Facilities Coordinator to support and deliver key people andtalent initiatives, while also managing the day-to-day operations...