Legal Assistant

• Full time 18-month fixed term contract
• Hybrid and flexible working; WFH and from modern, open plan offices
• Reward and recognition, including competitive remuneration
• Learning and career development programs for all roles and levels
• Free daily breakfast, office drinks and social events
• Genuine commitment to health and wellbeing, pro bono and community, and diversity and inclusion across our firm

Learn more about what Hall & Wilcox can offer you:

About The Role And Team
We have an opportunity for an experienced Legal Assistant to join our growing General Insurance section based in our Melbourne office. This is a full time 18-month fixed term contract for a parental leave cover commencing late November/early December 2025. This role may have the opportunity to lead into a permanent role.

The role provides administrative support to a team of Partners and Lawyers in the General Insurance team. This is a fantastic opportunity to hit the ground running and be part of a friendly, fast paced team.

You will be responsible for:

• opening and closing matters;
• saving documents to our document management system iManage;
• conflict searches and infotrack searches (company searches/title searches);
• credit card filing fees (chrome);
• disbursements, invoices and credit card charges;
• trust receipting / EFT's;
• court filing (Magistrate, County and Supreme);
• preparing briefs, ebriefs, letters and court documents (NOA's, Subpoenas, Affidavits etc);
• billing – include KPI monitoring;
• collating / serving documents by email & post;
• basic client reporting; and
• other ad-hoc administration duties as required.

About You
You will ideally have the following skills and experience:

• minimum three years legal assistant experience;
• experience in an insurance practice is desirable;
• time management and organisation skills;
• strong attention to detail;
• excellent communication and written skills;
• ability to prioritise and meet deadlines;
• experience in using legal billing system and client management program (eg Aderant would be desirable but not required); and
• experience in using document management system (eg iManage10 would be desirable but not required).

About Us
Hall & Wilcox is a leading independent Australian law firm. We deliver outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.

Hear from our people about what it's like to work at HW:

Some of our recent awards and citations include:

• Best Australian Law Firm (>$200m revenue) at the 2025 Client Choice Awards
• Ranked 7 th in the Lawyers Weekly Top 25 Attraction Firms for 2024 and 2025
• Law Firm of the Year at the 2023 Lawyers Weekly Australian Law Awards
• Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (EOCGE) citation holder since 2018

We are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values - known as Hallmarks .

We are also renowned for our Smarter Law approach. Smarter Law means we look beyond the status quo to think differently and find solutions. Smarter Law includes enabling technology, challenging business models, innovative pricing and creative resourcing.

We are a firm of the future. We offer our people interesting and challenging work, and access to great clients. To learn more about HW visit our website.

Apply now
Let's connect. Click apply to submit your application.

At Hall & Wilcox, we are committed to creating and maintaining a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, sexual orientation and gender identities.

We are also committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Sally Cai, Talent Acquisition Advisor, for a confidential discussion.

This vacancy is being managed directly by the HW Talent Acquisition / People & Culture team. We will contact our preferred agency partners should we require any assistance.