Administration Coordinator

About the Role

The Administration Coordinator position is a fantastic opportunity to grow your career in government and be an integral part of a responsive, purpose-driven team that supports Victorian government school leaders with a focus on workload reduction and support, and child safety management and response.

We're looking for a highly organised and proactive team member to provide essential operational, financial, and administrative support to our division.

This role will work closely with the Executive Director and other members of the Operational Policy, School Engagement and Compliance (OPSEC) division leadership team, assisting with a broad range of administrative, financial and operational tasks.

What you'll be doing:

• Coordinating team schedules, meetings, events, and communications
• Managing team inboxes and supporting key systems and processes
• Supporting budget tracking, invoices, expenses and procurement
• Calendar scheduling and phone support as and when required for the Executive Director
• Maintaining accurate records and assisting with reporting
• Responding to enquiries from schools and corporate program areas
• Assisting with recruitment, onboarding and induction tasks
• Other duties as required

Attributes

• Strong admin and coordination skills with great attention to detail
• Ability to juggle priorities, stay calm under pressure, and solve problems
• Great communication and stakeholder management skills
• A team player who's passionate about supporting education
• A strong commitment to delivering high quality work and actively seeking to meet the needs of the division
• Experience in education, government or similar environments (a plus)

Desirable Qualifications and Experience

Experience or knowledge of Victorian Government administrative processes and working with Oracle, Microsoft Office suite, SharePoint and Salesforce are beneficial and should be stated in your application, however it is not mandatory for appointment to the role.

About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

The Operational Policy, School Engagement and Compliance (OPSEC) Division has a collective focus on reducing administrative and compliance burden for schools, supporting school child safety responses, improving policy and compliance support, and streamlining the volume and timing of communications to schools.

The division has four branches:

• OPSEC Executive
• Restorative Engagement and School Support
• Policy, Advisory and School Engagement
• School Compliance

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at

For further information pertaining to the role, please contact Zoe Ford, Quality Planning and Operations Manager

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

How to apply

Click Apply Now to submit your CV and a cover letter telling us why you're the right fit for this role.

Applications close 11:59pm on Tuesday 21 October 2025.