Senior Executive
4 days ago
Jainam Broking Limited
- 1 hour ago
Location
Head Office
Department
Purchase & Billing - JBL
Employment Type
Full-time
Applications Received
1
Closes On
17 Oct, 2025
Job Summary
We are seeking a detail-oriented and proactive
Admin Purchase Senior Executive
to manage and support administrative functions with a strong understanding of accounting principles. The ideal candidate will be responsible for handling purchase orders, processing purchase invoices, and ensuring smooth day-to-day administrative operations in alignment with company policies.
Key Responsibilities
Administrative Operations:
- Oversee general administrative tasks such as office maintenance, inventory, vendor coordination, and documentation.
- Ensure the efficient functioning of office facilities and support services.
- Maintain and update administrative records, files, and reports.
Procurement & Purchase Orders
- Create and manage Purchase Orders (POs) in accordance with company guidelines.
- Coordinate with vendors and suppliers for procurement needs.
- Ensure timely delivery and quality compliance of ordered goods/services.
- Maintain records of purchase requests, POs, quotations, and vendor details.
Accounting & Invoicing
- Verify and process Purchase Invoices against POs and delivery notes.
- Coordinate with the finance/accounting department for payment processing and invoice reconciliation.
- Support month-end closing by ensuring all purchase-related documentation is accurate and complete.
- Assist in budget tracking and expense reporting for administrative operations.
Compliance & Coordination
- Ensure all administrative and procurement activities comply with internal controls and audit requirements.
- Liaise with internal departments (HR, Finance, IT) for cross-functional support and process alignment.
- Assist in vendor audits, renewals, and contract management.
Requirements
- Education: Bachelor's degree in Business Administration, Commerce, or a related field.
- Experience: 2–4 years of experience in administration, procurement, or accounting-related roles.
- Skills:
- Good understanding of basic accounting concepts (invoice verification, ledger entries, etc.).
- Proficiency in MS Office (Excel, Word, Outlook); experience with accounting/ERP software (e.g., Tally, SAP, QuickBooks) is a plus.
- Strong organizational and communication skills.
- Ability to multitask, prioritize responsibilities, and work under minimal supervision.
Preferred Qualifications
- Experience in handling vendor contracts and purchase negotiations.
- Knowledge of local statutory requirements related to purchases and invoicing.
- Familiarity with internal audit processes and document controls.
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