Team Coordinator

Job no: 498575

Work type: Permanent Full Time

Location: Sydney

Categories: Administration

Your opportunity

We're looking for a confident, organised individual who thrives in a fast-paced environment and enjoys being the go-to person for getting things done. In this role, you'll provide critical support to seven Regional Managers across our Customer & Destinations (CCD) team, helping to keep operations smooth, schedules aligned, and communication flowing.

This is a great opportunity for someone who enjoys variety, takes pride in being two steps ahead, and knows how to manage competing priorities with calm and clarity.

About the role

• Manage diaries and travel arrangements for Regional Managers

• Provide admin support to the C&D Leadership Team, including updates to contact lists, org charts, MyScentre pages, and weekly People Announcements

• Coordinate quarterly planning days, including logistics, room bookings, and catering
• Own the rhythm of team meetings—compile agendas, track actions, take minutes, and keep things on schedule
• Prepare weekly team meeting agendas and assign chairs and minute takers
• Assist with approvals and signature coordination
• Build strong working relationships with Regional Managers, Centre Managers, stakeholders, and fellow PAs

What sets you apart?

You're the kind of person who keeps everything running smoothly, calm under pressure, quick to adapt, and always thinking two steps ahead.

You're not just organised, you're resourceful, collaborative, and genuinely enjoy making things easier for others.

• Experience supporting multiple leaders
• Advanced Microsoft 365 skills—especially Outlook, Teams, and SharePoint
• Comfortable managing travel bookings, expenses, and approval

About us

Scentre Group owns 42 Westfield destinations across Australia and New Zealand. We create extraordinary places and experiences that connect and enrich communities.

We are focused on our customers and creating more reasons for more people to visit our Westfield destinations more often and for longer.

With approximately 75 professions within our business, our team has the expertise to design, construct, operate, manage and market our Westfield destinations and platforms.

We want to be the place where talent thrives. To support you thrive with us, we promise to respect, inspire and develop you, and that you will do work that matters.

Diversity, equity and inclusion underpins our culture, and our vision is that 'Everyone Belongs.' We foster a workplace experience where everyone feels valued, supported and motivated to realise their full potential.

We aspire to create a workforce reflective of the communities in which we operate and encourage applications from everyone regardless of age, gender, ethnicity, cultural background, faith, disability, sexual orientation, gender identity or life stage.

We offer a range of unique benefits designed to support your wellbeing, career development and lifestyle, including five days paid Life Leave on top of your four weeks annual leave (pro-rated for part-time), 18 weeks gender neutral paid parental leave, for primary carers, with no qualifying period and super paid for the duration of the leave period and free parking at your local Westfield destination.

Discover more about working with us.

For more information or if you have any questions, please email Kylie Stephens -

Applications close: 1st October 2025 (Unless filled prior)

Advertised: 22 Sep 2025 AUS Eastern Standard Time

Applications close: 01 Oct 2025 AUS Eastern Standard Time

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Scentre Group exclusively recruits for roles based in Australia and New Zealand. If you are contacted regarding employment opportunities with Scentre Group based in any other country, we encourage you not to disclose any personal information.

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