Project Administrator

1 day ago

Toowoomba, Queensland, Australia EzyQuip Hire Pty Ltd Full time

Who we are

At Ezyquip Hire, we take pride in fostering a workplace culture where integrity, quality, safety, and environment, as well as an innovation partnership, thrive. Our team is our greatest asset. Our mission is to provide an environment that is supportive yet challenging; one that encourages personal growth and professional development. By investing in our people, we are not only building careers, we ensure that every project we support benefits from unmatched expertise and service excellence.

The Role

Ezyquip Hire is seeking an experienced Project Administrator to provide high-quality administrative support to our project and site teams. This role is critical in ensuring smooth operations across servicing and maintenance activities for plant and equipment. You'll manage timesheets, invoicing, travel, rostering, budgeting, and training administration while maintaining accurate records and systems. There will be some travel to site required; this will help you to fully understand the context and intricacies of the role.

This role is offered on a 6-month fixed term contract with potential for extension.

Key Responsibilities

  • Process employee timesheets and maintain accurate project rosters.
  • Assist with accounts payable and debtor site management in Baseplan.
  • Coordinate travel bookings (flights, accommodation, vehicle hire).
  • Maintain plant and equipment databases for performance monitoring.
  • Support monthly reporting, fleet tracking, and general project administration.
  • Ensure compliance with WH&S, Quality, and Environmental policies.
  • Build strong relationships with internal teams, customers, and suppliers.

What we're looking for

  • 3+ years' administration experience in a similar role.
  • Intermediate to advanced Microsoft Office skills (Word, Excel, Outlook).
  • Strong organisational and time management skills.
  • Excellent communication and stakeholder engagement abilities.
  • Basic knowledge of plant and equipment types.
  • Ability to deliver professional, customer-focused service.

Benefits and Perks

  • Competitive salary package.
  • Ongoing professional development and training opportunities.
  • Access to mental health and wellbeing programs.
  • Supportive team culture focused on safety and continuous improvement.
  • Opportunity to work on a diverse project in a dynamic environment.

Why join us?

Be part of a team committed to No Injuries, No Harm, No Rework. Your expertise will help shape a safer, smarter future for our people and projects.

Ready to take the next step in your career?

For your opportunity to be part of a truly diverse, supportive organisation that believes its people provide the platform to its success, apply now and help us deliver exceptional project outcomes

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