Float Legal Assistant

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

About the role

As a Float Legal Assistant, you will provide a high-level of administrative and secretarial support to our Partners, Lawyers and other Legal Assistants across all our practice areas to cover absences, provide extra assistance during busy periods and perform other tasks throughout the business as requested. You will have exposure to a wide range of matters for large corporate and government departments and will learn about how each practice team operates.

There is plenty of variety in this role with the key responsibilities and duties being:

• Co-ordinating meetings, emails and diary management
• Liaising with clients and fee earners at all levels
• Proof reading, drafting high quality correspondence and preparing legal documents
• Edits and amendments including track changes/mark ups and formatting
• Opening and closing of matters including file archiving
• Processing credit card expenses
• Time recording, preparation and processing of monthly billing
• Inputting and maintaining client data into our CRM software (InterAction)
• Printing, scanning and copying and
• General administrative duties.

About you

Candidates on a Working Holiday Visa are encouraged to apply. Given the nature of the Float role, we are looking for someone who can maintain ownership of their role and be adaptable in an environment where no two days are the same. You will need to be able to demonstrate initiative and a willingness to learn.

In addition to this, ideally you will have:

• Previous experience as a Legal Assistant or Administrator in a Corporate Services environment
• Flexible approach to adapt to different working styles & stakeholders and to build rapport with staff
• The ability to work autonomously and part of a team
• Excellent knowledge of the Microsoft Office suite, including Teams, Word, Power Point and Excel spreadsheet skills
• Knowledge of Aderant Expert is highly regarded
• Strong attention to detail & a high level of professionalism
• A collaborative, proactive approach and friendly nature

Why join Maddocks?

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:

A diverse and inclusive workplace: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Bronze Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality, Maddocks CALD and Maddocks Pride groups.

Career Development: Learn and develop through structured learning and development programs at each stage of your career and study support programs.

Community involvement: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

Work flexibly: work in a hybrid way with part of your week in the office and support to set up your home office.

Wellbeing & Benefits: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.

To be eligible for this role you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time.

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