Executive Assistant

2 weeks ago

Brisbane, Queensland, Australia Pilot Partners Full time $60,000 - $90,000 per year

Pilot Partners is Queensland's largest independent Chartered Accounting Firm located at One Eagle Street.  We pride ourselves on our ability to get the job done and to provide our clients with exceptional service and results.

We are now seeking an experienced Executive Assistant / Team Administrator to support our Forensic/Restructuring team and its partners.

The Role:

This role is ideal for someone who has at least 2 years experience working as an Executive Assistant or Team Administrator in the accounting industry. Your exceptional communication abilities, attention to detail and impeccable organisation skills will contribute to the smooth functioning of the team and the delivery of high-quality service to our clients. We are looking for someone to join the team in the office on a full-time basis.

Duties will include, but not limited to:

  • Administration duties as required by the partners and other team members to support their day-to-day activities.
  • Booking and managing travel and accommodation arrangements for partners and team members, including domestic and international travel.
  • Document preparation and editing, including proofreading document, statutory reports and correspondence.
  • Drafting and issuing monthly invoices and debtor management.
  • ASIC filing and preparation of ASIC forms.
  • Manage calendars and meetings for partners and team members.
  • Organise social events, milestone celebrations and other activities for the team.
  • Prioritise and manage multiple tasks while maintaining attention to detail.
  • Utilise Insol6 program to maintain cashbooks of restructuring matters.
  • Formatting and ensuring firm precedents are kept up to date.
  • Assist with bank reconciliations and processing of invoices and payments.
  • Assisting with expense reports.
  • Maintaining the teams document management processes.

About You:

We are looking for a professional and reliable team member with a can-do attitude who likes to take ownership of their role.

  • Proficiency in Microsoft Office Suite, including Word, PowerPoint, Outlook, Excel and Teams.
  • Excellent time management skills with a keen sense of organisation.
  • Exceptional attention to detail.
  • Ability to manage your workflow effectively and juggle competing deadlines.
  • Any prior experience in the Forensic/Restructuring industry is highly valued.

You must be able to hit the ground running from day one with the ability to learn in a fast-paced environment. Your attention to detail, problem-solving abilities, and commitment to service excellence will be key in contributing to the success of our team.

What Pilot can Offer You:

At Pilot Partners we look after our people, and some of the benefits of working with us include:

  • Supportive and professional team environment
  • Family friendly team with flexible work arrangements
  • Work/life balance
  • Competitive salary package
  • Regular training
  • Employee Assistance Program available to you and your family members
  • Wellness activities including but not limited to onsite yoga, pilates, meditation, massages, run club and on-site flu vaccinations
  • Social club with a variety of events, EOFY and Christmas events
  • Modern end of trip facilities
  • Casual Friday every week

If you are excited by what our firm has to offer, please apply by submitting your up-to-date CV and a cover letter.

Please note that you must have full working rights in Australia to be considered for this position.

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