Trust Account and General Accounts Officer

1 day ago

Palm Cove, Queensland, Australia McGrath Palm Beach Full time $60,000 - $90,000 per year
Trust Account & General Accounts Officer

We are seeking an experienced Trust Account & General Accounts Manager to oversee the daily financial operations across our Sales, Property Management and General Office accounts. This is a hands-on, detail-focused role that sits at the heart of our business, ensuring accuracy, compliance and seamless financial workflows.

Key Responsibilities

Sales Trust Accounting

  • Daily trust receipting, banking, and reconciliation
  • Manage Vendor Paid Advertising ledgers and supplier payments
  • Prepare and review commission statements, settlement summaries and process disbursements
  • Liaise with solicitors and auditors to ensure compliant documentation

Property Management Trust Accounting

  • Daily receipting, owner disbursements, and supplier payments
  • Manage mid and end-of-month reconciliations
  • Oversee trust compliance and audit preparation for PM accounts
  • Maintain accurate records of trust receipts, payments, and ledgers

Payroll & Business Accounts

  • Weekly payroll, commissions and superannuation
  • Process supplier invoices and oversee accounts payable in Xero
  • Bank reconciliations and monthly financial close
  • Preparation of monthly P&L and financial summaries

Compliance & Administration

  • Ensure full compliance with QLD trust legislation
  • Liaise with auditors, Directors, and internal stakeholders
  • Maintain organised financial records and documentation systems
  • Recommend and implement process improvements for efficiency and accuracy

About You

You are highly organised, detail-focused and confident working with numbers. You enjoy creating structure, improving systems, and ensuring a high level of accuracy and compliance.

You will be successful in this role if you have:

  • Previous trust accounting experience in real estate
  • Strong understanding of QLD trust account compliance
  • Experience with Xero, AgentBox & PropertyMe (or similar platforms)
  • Confidence managing payroll and business finance functions
  • Excellent communication and problem-solving skills
  • A proactive, professional, team-focused approach

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