Associate Project Support

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About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there's something for everyone to get stuck into. And that's where you come in.

Job Description:

Hitachi Rail is looking for an enthusiastic self-motivated Associate Project Support (Administrator) who thrives in a fast-paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic. The position is based in Brisbane, Australia.

About the Position:

With record-breaking investment in rail infrastructure and networks to support more livable and sustainable cities and communities across Australia, we're expanding our team to meet the demands of our growing project portfolio.

Based in Brisbane, you will be part of dynamic, innovative, and collaborative team renowned for its world-class thinking and solutions.

Key responsibilities:

• Administering projects from award to completion.

• Preparing internal and external contractual correspondence & reports.

• Attending client project meetings where needed, follow up action items to ensure prompt delivery.

• Managing project specific materials, processes and registers.

• Consulting with suppliers, raise & expedite purchase requisitions and deliveries to meet project schedules.

• Collaborate with and provide broader as needs administrative support across the wider Project teams.

Providing support to the Project by:

• General project administration, providing analysis, record keeping and transfer of information between company, client and other external stakeholders

• Preparation of high-quality correspondence, meeting packs, agendas and presentations for differing levels and functions of a multi-tiered alliance project

• Preparation of high-quality meeting packs including compilation and distribution of agenda and briefing papers, minute taking, and recording and follow up of actions, while maintaining discretion and confidentiality with sensitive material and information.

• Provide project governance support to ensure alignment with project and company requirements relating to travel, personnel onboarding, training and other Project reimbursable costs

• Collaborate internally and externally to enable streamlined processes which supports the effective flow of information between stakeholders.

• Consulting with and advising personnel and external customers on matters that concern them in a professional and effective manner.

Skills & Experience:

• Certificate III or Diploma in administration or office management desirable.

• Exceptional organizational skills and attention to detail. 

• Demonstrated time management skills.

• Effective communication abilities to collaborate effectively with team members and stakeholders.

• Proficiency in administrative tasks and using software from the Microsoft Office suite. 

• SAP experience highly desirable.

• Ideally, some construction or engineering sector experience.

• Resourceful, resilient, discreet, and professional.

At Hitachi Rail, we know that a diverse business is a sustainable business. Working collaboratively with a range of internal networks, we're continuously improving our policies and products. From accessible, sustainable design to achieving a better gender balance. We base these efforts on our core values: Harmony, Sincerity, and Pioneering spirit. And by aligning with these, we're able to create a workplace where people not only feel comfortable but are given opportunities to thrive.

What we offer:

• Be part of a Global Company that offers a great work life balance.

• Many opportunities to progress your career with training and development available.

• Salary Continuance Insurance

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Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at  .

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

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