Document Management Administration
2 weeks ago
Healthcare Australia (HCA) is Australia's largest specialist healthcare workforce provider. We are a major provider of healthcare services across Australia, including allied health, primary care, recruitment, NDIS, care services, and training.
About the Role
We're seeking a proactive and organised Document Management Administration to provide high-level support across a range of initiatives. This role is ideal for someone with strong contract and project administration skills, and experience in document and data migration, system implementation, and process improvement.
You'll be instrumental in supporting compliance, governance, and document management requirements, contributing to the successful delivery of key transformation projects.
Key Responsibilities
- Migrate Statement of Work (SOW) obligations into LogiqC for performance tracking.
- Create a structured register of eMRS documents to ensure accessibility and traceability.
- Coordinate document migration into SharePoint's new Document Management System (DMS).
- Assist with subcontractor data transfer into Microsoft Dynamics.
- Standardise organisational policy formats using approved templates.
- Provide general administrative support to project teams and contribute to milestone delivery.
Let's talk about you
Holds tertiary qualifications or has 5–7 years of equivalent experience in contract administration, project support, or business administration. Has hands-on experience with document and data migration in SharePoint or similar platforms and are familiar with compliance-driven environments, including working with Statements of Work (SOWs), contracts, and registers. Exposure to the health or community services sector is highly regarded.
Proficient in managing SharePoint document libraries, including metadata and permissions, and have a strong working knowledge of Microsoft Office Suite, particularly Excel and Word. Also has experience using LogiqC, Microsoft Dynamics, or similar CRM/ERP platforms, and understands workflows, templates, and principles of information governance.
Lastly, demonstrate strong attention to detail and the ability to manage competing priorities effectively. Excellent communication and collaboration skills support productive teamwork, and they bring a continuous improvement mindset with a commitment to best practice development.
Bring your passion for Primary Health Services and be rewarded with:
- A chance to work within a well-respected Australian organization with over 1000 employees, including doctors, nurses, and allied health professionals.
- Fancy a discount on BUPA Private health Insurance – 7%
- HCA recognises flexibility can improve employee wellbeing and provides all eligible office-based roles the opportunity to work from home on an informal basis.
- Birthday leave – this is your paid, special day off to celebrate, relax and make the most of your birthday
Have any questions or further assistance about the role , please contact Katie Longhurst on [email protected]
Veterans are encouraged to apply. At HCA we are committed to embracing diversity and committed to providing a safe working environment.
-
Document Controller, Records Management
2 weeks ago
Melbourne, Victoria, Australia Cjc Management Full timeCategory: Records Management & Document Control (Administration & Office Support)CJC Commercial(CJC) are a leading team of specialists who bring global project experience and provide civil and structural engineering expertise.Our engineering project experience and advice is highly sought after by both government and non-government clients.We pride ourselves...
-
Document Controller, Records Management
6 days ago
Melbourne, Victoria, Australia Cjc Management Full timeCategory: Records Management & Document Control (Administration & Office Support)CJC Commercial(CJC) are a leading team of specialists who bring global project experience and provide civil and structural engineering expertise.Our engineering project experience and advice is highly sought after by both government and non-government clients.We pride ourselves...
-
Document Controller, Records Management
2 weeks ago
Melbourne, Victoria, Australia CJC Management Full timeCategory: Records Management & Document Control (Administration & Office Support)CJC Commercial(CJC) are a leading team of specialists who bring global project experience and provide civil and structural engineering expertise. Our engineering project experience and advice is highly sought after by both government and non-government clients.We pride ourselves...
-
Document Administrator
1 week ago
Melbourne, Victoria, Australia Ventia Pty Limited Full time**Ventia is one of the largest essential services providers in Australia and New Zealand. We proudly provide the services that keep infrastructure working for our communities. We have a diverse and proud heritage combined with a track record for delivering the best outcomes for our clients and the communities in which we operate.**In partnership with the...
-
Document Administrator
6 days ago
Melbourne, Victoria, Australia beBeeAdministration Full time $100,000 - $120,000We are seeking an experienced document administrator to join our commercial team for a major infrastructure project.The JobThis role involves administering and maintaining correspondence, technical documents, and drawings using documentation management systems. The ideal candidate will have a proven track record in an engineering or construction environment...
-
Document Controller
2 weeks ago
Melbourne, Victoria, Australia CJC Management Full time $60,000 - $90,000 per yearCJC Commercial (CJC) are a leading team of specialists who bring global project experience and provide civil and structural engineering expertise. Our engineering project experience and advice is highly sought after by both government and non-government clients. We pride ourselves on attention to detail, precision and quality control. These traits underpin...
-
Document Manager
1 week ago
Melbourne, Victoria, Australia Bechtel Full time**Requisition ID: 268613**- ** Relocation Authorized: None**:- ** Telework Type: Full-Time Office/Project**:- ** Work Location: Melbourne, VIC****Company Overview**:Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's...
-
Administrative Document Specialist
1 week ago
Melbourne, Victoria, Australia beBeeDocument Full time $70,000 - $80,000Job Description">We are seeking an experienced document administrator to fill a key role in our organization. This individual will be responsible for ensuring the accuracy and completeness of all expressions of interest (EOI) documents in a timely manner.">The successful candidate will have a strong background in property administration or law, with...
-
Administration Officer
1 week ago
Melbourne, Victoria, Australia beBeecase management Full time $62,000 - $97,000**Job Opportunity:**We are seeking multiple APS5 Case Management Support Officers to join our team.The Case Management Support role is an administration position best suited to a person with an understanding of legal processes and an ability to interpret legislation.**Key Responsibilities:**Producing and filing Tribunal documents as required for AAT...
-
Administrative Documents Coordinator
1 week ago
Melbourne, Victoria, Australia beBeeAdministrative Full time $84,875 - $104,999Job Description:The role of a Document Administrator involves supporting the Defence Base services contract in partnership with the Australia Defence Force. The successful candidate will be responsible for gathering and uploading documents into our Defence filing system, acting as the interface between Ventia and Defence for the transfer of documents.Key...
