Document Controller

CJC Commercial (CJC) are a leading team of specialists who bring global project experience and provide civil and structural engineering expertise. Our engineering project experience and advice is highly sought after by both government and non-government clients.

We pride ourselves on attention to detail, precision and quality control. These traits underpin the services we offer. We work in partnership with a variety of delivery agencies to provide technical support across all project stages. We work closely with our clients to provide oversight and control of major infrastructure and building projects across the globe.

As a Document Controller, you will play a crucial role in ensuring the effective management and organisation of essential documentation within our organisation. You will be responsible for overseeing the entire lifecycle of documents, from creation to archival, ensuring accuracy, accessibility, and compliance with regulatory standards. Your keen attention to detail and organisational skills will be vital in maintaining a well-structured documentation system that supports smooth operations and enables effective collaboration across departments.

Key Responsibilities:

• Manage the creation, review, distribution, and retention of documents, including but not limited to technical specifications, reports, contracts, and correspondence.
• Maintain version control for all documents, ensuring that the most up-to-date versions are readily accessible to authorised personnel, while obsolete versions are appropriately archived or discarded.
• Develop and implement a standardised system for organising and classifying documents, ensuring they are easily searchable and retrievable for relevant stakeholders.
• Conduct regular audits to verify the accuracy, completeness, and integrity of documents, flagging any discrepancies or inconsistencies for corrective action.
• Ensure adherence to regulatory requirements, industry standards, and organisational policies governing document management, including data privacy and confidentiality protocols.
• Facilitate collaboration among teams by providing timely access to relevant documents, coordinating document reviews, and managing document workflows as required.
• Provide training and support to staff on document management procedures, tools, and best practices, promoting a culture of compliance and efficiency throughout the organisation.
• Identify opportunities for process optimisation and system enhancements to streamline document management workflows and improve overall efficiency and effectiveness.

Qualifications:

• Proven experience in document control or records management, ideally within a regulated industry such as engineering or construction.
• Proficiency in document management software and systems, with a strong understanding of metadata, indexing, and document retrieval techniques.
• Excellent organisational skills and attention to detail, with the ability to prioritise tasks and manage multiple deadlines effectively.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and convey complex information clearly and concisely.
• Certification in document management or records management (e.g., Certified Document Controller, Certified Records Manager) is advantageous.

Why join the CJC team?

At CJC we believe our people are at the centre of our organisation and we recognise that they are the key to our success. We are proud to be part of a team of individuals that are supportive and forward-thinking. Being inclusive, collaborative and looking after one another is our version of a great workplace.

Some of the initiatives CJC has implemented to encourage this:

• Employee Assistance Program for mental wellbeing
• Access to educational programs
• Exclusive mentorship and networking events
• Regular internal events to bring our people together
• Commitment to Equality and Diversity

At CJC, we don't just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. We are proud to be an equal opportunity employer.

How to Apply:

If you are a motivated and detail-oriented professional seeking an exciting opportunity to contribute to our growing company's success, please submit your resume by hitting the "APPLY".