Administration Officer – Pharmacotherapy

You are applying for the position of Administration Officer – Pharmacotherapy & Harm Minimisation for Ballarat Community Health. Please fill in your details below to submit an application for this position.

The primary site for this position is: Lucas

Close date: Fri, 22 Aug :59pm

Position title: Administration Officer – Pharmacotherapy & Harm Minimisation

Department/Team: Pharmacotherapy

Location: Lucas

Employment Type: Maximum term until 30 June 2026

Time fraction: Part-time 0.6 FTE

Reporting to: Manager Pharmacotherapy Network

The Administration Officer – Pharmacotherapy & Harm Minimisation plays a key role in supporting the smooth functioning of programs focused on opioid pharmacotherapy and harm reduction. Working across a multidisciplinary team, the role helps to ensure that internal operations, sector engagement, and project delivery are well-coordinated and effectively managed. With a focus on accuracy, communication, and collaboration, this position contributes to the overall success of programs aimed at improving community health and wellbeing.

Key responsibilities:

• Provide general administrative support to the Pharmacotherapy & Harm Minimisation team
• Assist with coordination and communication across key sector networks
• Maintain accurate records and data to support reporting and evaluation
• Support financial processes and documentation, including invoice tracking
• Contribute to the organisation and delivery of harm reduction initiatives
• Assist in the preparation and distribution of internal and external communications
• Support team members and leadership with project coordination tasks
• Ensure compliance with internal procedures and record-keeping standards

What you will bring to the team:

Strong administrative experience with a solid understanding of harm minimisation principles and familiarity with Needle and Syringe Programs (NSP).

Excellent interpersonal and communication skills, with the ability to engage empathetically and professionally with clients, staff, and stakeholders.

Proficiency in written communication, including accurate record-keeping and the ability to prepare clear and concise reports.

Advanced computer literacy, particularly in Microsoft Office and data management systems; knowledge of Sage is an advantage, but a willingness to learn is essential.

Highly organised and detail-oriented, with proven ability to manage competing priorities, use initiative, and uphold the values of Ballarat Community Health in all aspects of work.

Secondment opportunity:

A secondment is a temporary transfer to another role, usually for a fixed period, after which the employee will return to their original position unless otherwise agreed.

If seeking to apply for this role as a secondment, prior to submitting an application, applicants must obtain approval from their line manager to ensure that a secondment will be supported.

If the secondment is not supported, applicants may still choose to apply on their own accord; however, it will be treated as a standard application.

Further information:

To obtain a copy of the position description, please click here.

For further enquiries about this role please contact Pauline Molloy, Manager Pharmacotherapy Network, on telephone

If we can assist you with any reasonable adjustments in order to submit your application for this role, or you need a copy of this advertisement in an accessible format, please contact the People and Culture team.

Application deadline:

Applications must be submitted by 11:59pm on Friday, 22nd August 2025.

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