Administration Officer

The primary site for this position is: Lucas

Close date: Fri, 22 Aug 2025 11:59pm

**Position title**:Administration Officer - Pharmacotherapy & Harm Minimisation

**Department/Team**:Pharmacotherapy

**Location**:Lucas

**Employment Type**:Maximum term until 30 June 2026

**Time fraction**:Part-time 0.6 FTE

**Reporting to**:Manager Pharmacotherapy Network
- The Administration Officer - Pharmacotherapy & Harm Minimisation plays a key role in supporting the smooth functioning of programs focused on opioid pharmacotherapy and harm reduction. Working across a multidisciplinary team, the role helps to ensure that internal operations, sector engagement, and project delivery are well-coordinated and effectively managed. With a focus on accuracy, communication, and collaboration, this position contributes to the overall success of programs aimed at improving community health and wellbeing._

**Key responsibilities**:

- Provide general administrative support to the Pharmacotherapy & Harm Minimisation team
- Assist with coordination and communication across key sector networks
- Maintain accurate records and data to support reporting and evaluation
- Support financial processes and documentation, including invoice tracking
- Contribute to the organisation and delivery of harm reduction initiatives
- Assist in the preparation and distribution of internal and external communications
- Support team members and leadership with project coordination tasks
- Ensure compliance with internal procedures and record-keeping standards

**What you will bring to the team**:
**Strong administrative**experience** with a solid understanding of harm minimisation principles and familiarity with Needle and Syringe Programs (NSP).

**Excellent interpersonal and communication skills**, with the ability to engage empathetically and professionally with clients, staff, and stakeholders.

**Proficiency in written communication,** including accurate record-keeping and the ability to prepare clear and concise reports.

**Advanced computer literacy**, particularly in Microsoft Office and data management systems; knowledge of Sage is an advantage, but a willingness to learn is essential.

**Highly organised and detail-oriented**, with proven ability to manage competing priorities, use initiative, and uphold the values of Ballarat Community Health in all aspects of work.

**Secondment opportunity**:
A secondment is a temporary transfer to another role, usually for a fixed period, after which the employee will return to their original position unless otherwise agreed.

**Further information**:
To obtain a copy of the position description, please click here.

For further enquiries about this role please contact Pauline Molloy, Manager Pharmacotherapy Network, on telephone03 5338 9142

**Application deadline**:
Applications must be submitted by 11:59pm on **Friday, 22**nd** August 2025.**

**Continue**making a difference for people in your community** and** take the next step in your career with us**.