Administration Officer

2 weeks ago

Lucas, Australia Ballarat Community Health Full time

The primary site for this position is: Lucas

Close date: Fri, 22 Aug 2025 11:59pm

**Position title**:Administration Officer - Pharmacotherapy & Harm Minimisation

**Department/Team**:Pharmacotherapy

**Location**:Lucas

**Employment Type**:Maximum term until 30 June 2026

**Time fraction**:Part-time 0.6 FTE

**Reporting to**:Manager Pharmacotherapy Network
- The Administration Officer - Pharmacotherapy & Harm Minimisation plays a key role in supporting the smooth functioning of programs focused on opioid pharmacotherapy and harm reduction. Working across a multidisciplinary team, the role helps to ensure that internal operations, sector engagement, and project delivery are well-coordinated and effectively managed. With a focus on accuracy, communication, and collaboration, this position contributes to the overall success of programs aimed at improving community health and wellbeing._

**Key responsibilities**:

- Provide general administrative support to the Pharmacotherapy & Harm Minimisation team
- Assist with coordination and communication across key sector networks
- Maintain accurate records and data to support reporting and evaluation
- Support financial processes and documentation, including invoice tracking
- Contribute to the organisation and delivery of harm reduction initiatives
- Assist in the preparation and distribution of internal and external communications
- Support team members and leadership with project coordination tasks
- Ensure compliance with internal procedures and record-keeping standards

**What you will bring to the team**:
**Strong administrative**experience** with a solid understanding of harm minimisation principles and familiarity with Needle and Syringe Programs (NSP).

**Excellent interpersonal and communication skills**, with the ability to engage empathetically and professionally with clients, staff, and stakeholders.

**Proficiency in written communication,** including accurate record-keeping and the ability to prepare clear and concise reports.

**Advanced computer literacy**, particularly in Microsoft Office and data management systems; knowledge of Sage is an advantage, but a willingness to learn is essential.

**Highly organised and detail-oriented**, with proven ability to manage competing priorities, use initiative, and uphold the values of Ballarat Community Health in all aspects of work.

**Secondment opportunity**:
A secondment is a temporary transfer to another role, usually for a fixed period, after which the employee will return to their original position unless otherwise agreed.

**Further information**:
To obtain a copy of the position description, please click here.

For further enquiries about this role please contact Pauline Molloy, Manager Pharmacotherapy Network, on telephone03 5338 9142

**Application deadline**:
Applications must be submitted by 11:59pm on **Friday, 22**nd** August 2025.**

**Continue**making a difference for people in your community** and** take the next step in your career with us**.

  • Administration Officer

    1 week ago

    Lucas, Australia Ballarat Community Health Full time

    The primary site for this position is: Lucas Close date: Mon, 22 Sep 2025 11:59pm **Position title**:Administration Assistant - Step Thru Care **Location**:Lucas **Employment Type**:Maximum term until 30 June 2026 **Time fraction**:Full-time 1.0 FTE **Salary**:$38.41 per hour **About us**: Ballarat Community Health is a not-for-profit community health...

  • Administration Assistant

    1 day ago

    Lucas Heights, Australia Southside Staffing Solutions Full time

    **FEDERAL GOVERNMENT POSITION - 6 Month Contract with possible view of extension** **Work Type**: Temporary (Maternity Leave Cover) **Location**: Lucas Heights **Hourly Rate**: $39.74/hour (Includes casual loading) **Hours**: Monday to Friday 37.5 Hour Week - Provide administrative assistance to Scientists and Researchers - Administer portals for...

  • Dental Receptionist/front Office Cooridinator

    3 days ago

    Lucas, Australia Ballarat Family Dental Full time

    **Full training provided, no specific industry experience required.**: - **You’re good at giving special tough love that keeps customers appreciating you!**: - **You’re organised, productive and love adding value**: You have a consistent past history of getting things done and adding value to previous groups you’ve been a part of. You like to help...

  • Dental Receptionist/front Office Cooridinator

    3 days ago

    Lucas, Australia Ballarat Family Dental Full time

    **Full training provided, no specific industry experience required.** - **You’re good at giving special tough love that keeps customers appreciating you!** - **You’re organised, productive and love adding value**: You have a consistent past history of getting things done and adding value to previous groups you’ve been a part of. You like to help people...

  • Operations Officer

    5 days ago

    Lucas Heights, Australia ANSTO Full time

    **Position Overview**: - Ongoing | Full Time | $93k - $105k +15.4% super - Lucas Heights location I Generous Leave Provisions I Health & Wellbeing Programs - Great opportunity to provide exceptional support for the Nuclear Science and Technology division stakeholders **About the Opportunity**: The Operations Officer act as a key connection into ANSTO for...

  • Finance Officer

    2 weeks ago

    Lucas, Victoria, Australia Central Highlands Water Full time $60,000 - $80,000 per year

    Central Highlands Water is a major regional employer, and we want you to join usAbout UsAt CHW we provide drinking water, sewerage, trade waste and recycled water services to residents and businesses in the Central Highlands region of Victoria. We are a public sector employer with a proud history spanning more than 150 years of supporting regional prosperity...

  • Manager Personnel Security

    5 days ago

    Lucas Heights, Australia ANSTO Full time

    **Position Overview**: - Tenure | Two-Year Fixed Term $133k - $150k +15.4% super - Sutherland Shire | Work-life balance | Attractive employee benefits - Exciting Leadership opportunity working with a professional & supportive team. - ANSTO actively fosters a culture of diversity, inclusion, equity and belonging. **About the Opportunity**: - The Manager...

  • Employment Consultant

    7 days ago

    Lucas, Victoria, Australia Asuria Training Full time $60,000 - $90,000 per year

    Job no:BYHEJGuide and support our participants to succeed in their employmentAchieve your dreams by helping others achieve theirsWork close to your home from our Ballarat officeWho is Asuria?We are a leading provider of Employment Services in Australia, dedicated to connecting individuals with sustainable employment opportunities. We are a company that beats...

  • APS4 Personnel Security and Receptionist Coordinator

    24 hours ago

    Lucas Heights, New South Wales, Australia Hays Full time $51,000 - $69,600 per year

    Your new companyThis Federal Government Organisation is seeking an APS4 Personnel Security and Receptionist Coordinator for a 12-month contract. Join a dynamic organisation that plays a vital role in national safety and security. You'll be part of a collaborative team that values professionalism, integrity, and continuous improvement.Your new roleAs a...