
Administration Officer
2 weeks ago
The primary site for this position is: Lucas
Close date: Fri, 22 Aug 2025 11:59pm
**Position title**:Administration Officer - Pharmacotherapy & Harm Minimisation
**Department/Team**:Pharmacotherapy
**Location**:Lucas
**Employment Type**:Maximum term until 30 June 2026
**Time fraction**:Part-time 0.6 FTE
**Reporting to**:Manager Pharmacotherapy Network
- The Administration Officer - Pharmacotherapy & Harm Minimisation plays a key role in supporting the smooth functioning of programs focused on opioid pharmacotherapy and harm reduction. Working across a multidisciplinary team, the role helps to ensure that internal operations, sector engagement, and project delivery are well-coordinated and effectively managed. With a focus on accuracy, communication, and collaboration, this position contributes to the overall success of programs aimed at improving community health and wellbeing._
**Key responsibilities**:
- Provide general administrative support to the Pharmacotherapy & Harm Minimisation team
- Assist with coordination and communication across key sector networks
- Maintain accurate records and data to support reporting and evaluation
- Support financial processes and documentation, including invoice tracking
- Contribute to the organisation and delivery of harm reduction initiatives
- Assist in the preparation and distribution of internal and external communications
- Support team members and leadership with project coordination tasks
- Ensure compliance with internal procedures and record-keeping standards
**What you will bring to the team**:
**Strong administrative**experience** with a solid understanding of harm minimisation principles and familiarity with Needle and Syringe Programs (NSP).
**Excellent interpersonal and communication skills**, with the ability to engage empathetically and professionally with clients, staff, and stakeholders.
**Proficiency in written communication,** including accurate record-keeping and the ability to prepare clear and concise reports.
**Advanced computer literacy**, particularly in Microsoft Office and data management systems; knowledge of Sage is an advantage, but a willingness to learn is essential.
**Highly organised and detail-oriented**, with proven ability to manage competing priorities, use initiative, and uphold the values of Ballarat Community Health in all aspects of work.
**Secondment opportunity**:
A secondment is a temporary transfer to another role, usually for a fixed period, after which the employee will return to their original position unless otherwise agreed.
**Further information**:
To obtain a copy of the position description, please click here.
For further enquiries about this role please contact Pauline Molloy, Manager Pharmacotherapy Network, on telephone03 5338 9142
**Application deadline**:
Applications must be submitted by 11:59pm on **Friday, 22**nd** August 2025.**
**Continue**making a difference for people in your community** and** take the next step in your career with us**.
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