Accounts Payable Officer

2 weeks ago

Mount Waverley, Victoria, Australia Huntingtower School Full time

Huntingtower has a long tradition of excellence and consistently performs academically among the top schools in Victoria. We are seeking a suitably qualified, detail-oriented and motivated Accounts Payable Officer to join our Finance team in a part time capacity from late January 2026.

This position will primarily work Monday and Friday (8.00am to 4.00pm) and Tuesday and Thursday mornings (4 hours per day). The Accounts Payable Officer is responsible for managing accounts accounts payable and providing comprehensive support to the Finance Manager across a range of financial and administrative functions.

The role requires accuracy, strong organisational skills and a thorough understanding of financial and school-based processes. The successful candidate will demonstrate excellent interpersonal and communication skills, proficiency with financial systems (Synergetic and/or Alii highly recommended) and a commitment to the School's values and child-safe culture..

Key responsibilities

  • Process and reconcile accounts payable, including supplier set-up, purchase orders, invoice approvals, payment runs and monthly statement reconciliations
  • Review and manage open purchase orders in Alii, ensuring timely closure
  • Assist with financial reporting, reconciliations and department budget reviews
  • Liaise professionally with suppliers and internal stakeholders, delivering excellent customer service and timely communication
  • Maintain accurate financial records and administrative records, ensuring compliance with School policies and procedures
  • Support the Finance Manager and Director of Business Operations with audit preparation, month-end process and reporting tasks
  • Administer and manage bookings for external hire of the School's facilities, including correspondence with stakeholders

What we look for

  • A minimum of three years of experience in accounts payable or similar finance role
  • Certificate IV in Finance/ Accounting or equivalent qualification (preferred)
  • Strong understanding of accounts payable processes and GST requirements
  • Experience with financial systems, particularly Synergetic and/or Alii (highly advantageous)
  • Previous experience working in a school environment is an advantage
  • High level of organisation, accuracy and ability to meet strict deadlines
  • Excellent interpersonal and communication skills, with a professional and friendly approach
  • Proficiency in Microsoft Office (especially Excel) and database systems
  • Ability to work collaboratively in a team environment while also managing tasks independently
  • Commitment to ongoing professional learning and developmen

This is a part time, ongoing position with 5.4 weeks annual leave, aligned with the school holiday periods. We offer a supportive work environment, opportunities for professional growth and the chance to contribute to our school's legacy of excellence.

Applicants must hold a current Working with Children Check, Criminal Record Check and demonstrate a strong commitment to child safety and the wellbeing of young people.

This position is available from late January 2026.

A position description is available on the Huntingtower employment website.

If you are a dedicated, organised and professional person who would like to become part of a caring Christian environment, please submit your application via the Huntingtower School – Employment Opportunities, by Friday 14 November including the names, addresses and telephone numbers of three referees.

We will shortlist and interview high quality applications as they are received and we strongly encourage interested candidates to submit their application as soon as possible.

The School reserves the right to make an appointment at any stage of the recruitment process, including prior to the closing date for applications. We thank you for your understanding.

Huntingtower is a child safe employer and is committed to providing a child safe culture that ensures the care, protection and safety of all children and young people.

Huntingtower is committed to upholding Victoria's Child Safe standards and has a zero tolerance of child abuse. All interested applicants will be required to familiarise themselves with Huntingtower's Child Safety Policies and Codes of Conduct located on the Huntingtower website. Candidates must demonstrate an understanding of appropriate behaviours when engaging with children.

The School undertakes several screening processes to protect children and young people appropriately in its care.  This includes reference checks, identity checks, qualificationchecks and professional registration checks.

Huntingtower embraces non-discriminatory recruitment by providing equal employment opportunity to all and maintains strict privacy and confidentiality regarding your application. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.

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