Accounts Payable

1 week ago

Toowoomba, Queensland, Australia STAG Machinery Group Full time $70,000 - $120,000 per year

We are seeking a detail-oriented and highly organised Accounts Payable and Receivable Officer to manage and oversee all aspects of our financial transactions. The ideal candidate will be responsible for ensuring accurate and timely processing of both incoming and outgoing payments, maintaining records, and supporting the accounts team in day-to-day operations.

The Accounts Payable and Receivable (AP/AR) Officer is responsible for managing all day-to-day financial transactions related to the company's payables and receivables. You will ensure that vendor and client payments are processed accurately and timely, maintain strong internal controls, and support monthly, quarterly, and annual closing processes. The ideal candidate is highly organised, analytical, and proactive in resolving discrepancies and improving processes.

Key Responsibilities:

Accounts Payable (AP):

  • Review and process all incoming vendor invoices for accuracy, approval, and proper coding.
  • Match purchase orders, receipts, and invoices; investigate and resolve any discrepancies.
  • Prepare weekly payment runs and ensure timely disbursements.
  • Manage vendor relationships, including responding to inquiries and resolving payment issues.
  • Monitor accounts to ensure payments are up to date and reflect proper terms (e.g., Net 30).

Accounts Receivable (AR):

  • Record and apply incoming payments to customer accounts in the system.
  • Monitor aging reports and proactively follow up on overdue accounts.
  • Work with internal teams and clients to resolve billing discrepancies or disputes.
  • Prepare and distribute regular AR reports and updates to management.
  • Set up new customer accounts and ensure accurate data entry and documentation.

Month-End / Year-End Duties:

  • Assist with closing processes by reconciling AP/AR balances, preparing journal entries, and supporting documentation.
  • Work closely with the accountant to support financial reporting requirements.
  • Identify and recommend improvements to financial processes, systems, or policies to increase efficiency and accuracy.

Qualifications & Experience

  • 3 + years of experience in a similar AP/AR or general accounting role is desired, but not essential.
  • Strong knowledge of accounting principles and AP/AR processes.
  • Strong customer service and communication skills, both written and verbal.
  • Intermediate computer skills, proficient in Microsoft applications – outlook/excel/word.
  • Excellent organisational skills with the ability to multitask and work in a fast-paced environment.
  • High attention to detail and a can-do attitude are a must.
  • Positive attitude, a self-motivated team player with a strong work ethic.

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