Business Manager

Selection Criteria

SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4 High level organizational skills, including the capacity to prioritise work flows.

SC5 High level written and verbal communication skills.

Role

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

• Manage the design and production of school publications and documents

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.

Support School Council

• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ , disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information

Please provide 3 professional references with their contact details so that they may be contacted prior to shortlisting.

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Park Orchards Primary School was established in 1962 and set in Melbourne¿s outer east in a green environment surrounded by native vegetation and the remains of a pine plantation. The school is on the BARR (Bushfire at Risk Register). The area is well established, with substantial homes built on large blocks of land and extensive parklands.

The school¿s enrolment has remained between the students over the past four years. The population has become culturally more diverse with families coming from a variety of cultural backgrounds.

Teachers work in year level teams and an established model of junior and senior school supported professional learning and collaborative planning through teamwork. The Principal and Assistant Principal are responsible for the leadership of the school and are supported by Leading Teachers. Educational support and administrative staff compliment the work of the teachers and leadership. In 2024 the school operates with sixteen class groups and students are grouped in single and multi-age year levels.

The school facilities include the original two classroom wings with a free-standing library, a basketball stadium, an Arts Centre and one portable which accommodates two classrooms. The facilities provide for implementation of the curriculum and for many opportunities for after-hours activities. The basketball stadium is used both by the school and by the wider community; the school co-manages the facility with Manningham Council and Aligned Leisure. The Arts Centre contains an art room, music room, performance hall, kitchen and foyer. The Arts Centre is regularly used by a variety of community groups to conduct ballet, karate and yoga classes. The school also has a science room and two medium sized group-teaching areas, one in each classroom block. All classrooms have access to laptops, iPads and Interactive Whiteboards or LCD Smart TVs. The school grounds provide extensive play areas and gardens, which support active, imaginative and passive play. A hen house, vegetable garden and small orchard support the cooking program and sustainability focus of the school.

The school curriculum has an emphasis on developing each student¿s literacy and numeracy skills and personal and interpersonal learning, with student wellbeing underpinning all. The Victorian Curriculum is referenced when developing all teaching and learning programs and covers the dimensions of English, Mathematics, Science, Geography, History, The Arts (Visual and Performing), LOTE (Mandarin) and Health and Physical Education. Extra-curricular programs include interschool sport, camping, gardening, cooking, a variety of music tuition programs, choirs, and band. Parents work in partnership with teachers and support staff to achieve school goals and improve the learning environment for all students.

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