Administrative Manager

2 weeks ago

Adelaide, South Australia Bennett Architecture Full time $100,000 - $120,000 per year

Administration Manager

Location:
Darwin

Type:
Full-time

Salary:
$95,000 approx "commensurate with experience"

Are you an energetic, organised and tech-savvy professional ready to take the reins of administration in a dynamic design and construction environment?

We're seeking an
Administration Manager
who thrives on efficiency, loves working with people, and has a knack for technology and systems. This is an exciting opportunity for someone who wants to make a tangible impact in a growing and creative company.

About the Role

As the Administration Manager, you'll oversee the smooth running of our administrative operations and project finance (note: not overall business finance). You'll work closely with our administration team and project managers, ensuring our systems and processes—particularly within
Total Synergy
, our financial project management platform—run like clockwork.

You'll be the go-to person for administration leadership, coordination and compliance, playing a vital role in the day-to-day functioning of the business.

Key Responsibilities

Administrative Oversight

  • Manage office operations, facilities, procurement, and travel arrangements
  • Ensure compliance with regulatory and company requirements
  • Coordinate supplier management and maintain effective communication across departments

Team Leadership

  • Lead, mentor and inspire the administration team
  • Foster a culture of collaboration, accountability and continuous improvement

Total Synergy Management

  • Monitor project performance and alert relevant managers when intervention is needed
  • Maintain and update rate groups, templates, and client records
  • Ensure project and proposal data is current and accurate

Tenders and Marketing

  • Support tender preparation and proofread submissions for clarity and accuracy
  • Collaborate with the Marketing Manager on strategy, content and reporting

Document and File Management

  • Oversee Dropbox file and folder structures, ensuring correct archiving and lifecycle management
  • Coordinate with IT, Accounts and Project Managers for document control
  • Ensure files in SharePoint/Teams are correctly aligned with Dropbox

Quality Assurance

  • Maintain and monitor QA systems and assist with internal audits
  • Help develop and distribute new company policies and procedures

HR Support (Citation HR)

  • Manage staff tasks and company documentation in the online HR portal
  • Support HR and management in maintaining compliance and record-keeping

About You

You're organised, proactive and confident in a leadership role. You enjoy using technology to streamline workflows and have a genuine interest in helping others succeed. Ideally, you've had exposure to the construction, design or engineering industries and are familiar with project-based environments.

You'll bring:

  • Proven experience in administration, people management or financial coordination
  • Exceptional communication and interpersonal skills
  • High proficiency with software and digital systems (experience with Total Synergy is an advantage)
  • A team-oriented mindset with strong problem-solving ability
  • Attention to detail and a drive for continuous improvement

Success in this Role

Your success will be measured by:

  • Improved efficiency across office management functions
  • Enhanced project tracking and visibility in Total Synergy
  • Stronger compliance with QA systems
  • Clearer, more consistent tender submissions

Why Join Us?

  • You'll be part of a supportive, forward-thinking team that values initiative, collaboration and innovation. We're passionate about what we do and are looking for someone who shares our enthusiasm for excellence and growth.

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