Administrative Manager

2 weeks ago

Adelaide, South Australia Bennett Architecture Full time $100,000 - $120,000 per year

Administration Manager

Location:
Darwin

Type:
Full-time

Salary:
$95,000 approx "commensurate with experience"

Are you an energetic, organised and tech-savvy professional ready to take the reins of administration in a dynamic design and construction environment?

We're seeking an
Administration Manager
who thrives on efficiency, loves working with people, and has a knack for technology and systems. This is an exciting opportunity for someone who wants to make a tangible impact in a growing and creative company.

About the Role

As the Administration Manager, you'll oversee the smooth running of our administrative operations and project finance (note: not overall business finance). You'll work closely with our administration team and project managers, ensuring our systems and processes—particularly within
Total Synergy
, our financial project management platform—run like clockwork.

You'll be the go-to person for administration leadership, coordination and compliance, playing a vital role in the day-to-day functioning of the business.

Key Responsibilities

Administrative Oversight

  • Manage office operations, facilities, procurement, and travel arrangements
  • Ensure compliance with regulatory and company requirements
  • Coordinate supplier management and maintain effective communication across departments

Team Leadership

  • Lead, mentor and inspire the administration team
  • Foster a culture of collaboration, accountability and continuous improvement

Total Synergy Management

  • Monitor project performance and alert relevant managers when intervention is needed
  • Maintain and update rate groups, templates, and client records
  • Ensure project and proposal data is current and accurate

Tenders and Marketing

  • Support tender preparation and proofread submissions for clarity and accuracy
  • Collaborate with the Marketing Manager on strategy, content and reporting

Document and File Management

  • Oversee Dropbox file and folder structures, ensuring correct archiving and lifecycle management
  • Coordinate with IT, Accounts and Project Managers for document control
  • Ensure files in SharePoint/Teams are correctly aligned with Dropbox

Quality Assurance

  • Maintain and monitor QA systems and assist with internal audits
  • Help develop and distribute new company policies and procedures

HR Support (Citation HR)

  • Manage staff tasks and company documentation in the online HR portal
  • Support HR and management in maintaining compliance and record-keeping

About You

You're organised, proactive and confident in a leadership role. You enjoy using technology to streamline workflows and have a genuine interest in helping others succeed. Ideally, you've had exposure to the construction, design or engineering industries and are familiar with project-based environments.

You'll bring:

  • Proven experience in administration, people management or financial coordination
  • Exceptional communication and interpersonal skills
  • High proficiency with software and digital systems (experience with Total Synergy is an advantage)
  • A team-oriented mindset with strong problem-solving ability
  • Attention to detail and a drive for continuous improvement

Success in this Role

Your success will be measured by:

  • Improved efficiency across office management functions
  • Enhanced project tracking and visibility in Total Synergy
  • Stronger compliance with QA systems
  • Clearer, more consistent tender submissions

Why Join Us?

  • You'll be part of a supportive, forward-thinking team that values initiative, collaboration and innovation. We're passionate about what we do and are looking for someone who shares our enthusiasm for excellence and growth.

  • Welcome Consultant- SA

    2 weeks ago

    Adelaide, South Australia My Plan Manager Full time $60,000 - $120,000 per year

    About usThe National Disability Insurance Scheme (NDIS) is the largest Australian social reform since Medicare. It's life changing for people with disability… but that doesn't mean it's easy to navigate. And that's where My Plan Manager comes inAs a financial intermediary operating in the NDIS ecosystem, we un-complicate the NDIS for participants by...

  • Administration Manager

    20 hours ago

    Adelaide, South Australia Ouwens Casserly Real Estate Pty Ltd Full time $90,000 - $120,000 per year

    At OC Real Estate, we're seeking an experienced Administration Manager for our Property Management Department, to lead and inspire our administration team, ensuring our processes run seamlessly and our clients experience excellence at every touchpoint. No two days will be the same - one moment you'll be coaching your team, the next you'll be refining...

  • Business and Administration Manager

    17 hours ago

    Adelaide, South Australia SA Health Full time $85,413 - $95,413 per year

    Job no: 919520Work type: Full timeLocation: Adelaide CBDCategories: Administration, Business and Management Central Adelaide Local Health NetworkStatewide – SA PharmacySalary: ASO5 - $85, $95,413.00 p.a.+ Superannuation & Salary Sacrifice BenefitsAdelaide SA, 5000Full Time, Permanent RoleAbout the roleAs the Business & Administration Manager, CALHN, you...

  • Administration Assistant

    3 days ago

    Adelaide, South Australia Uniting Church SA Full time $50,000 - $80,000 per year

    The Uniting Church in South Australia includes approximately 250 congregations conducting extensive and diverse mission activities across the state.  A new opportunity exists for a permanent part-time (0.5FTE) Administration Assistant to join the Property Services Team.We are seeking a self-motivated, experienced administration professional to provide...

  • Contracts Administrator

    19 hours ago

    Adelaide, South Australia Rivergum Homes Group Full time $60,000 - $90,000 per year

    Rivergum has entered an exciting new chapter, transitioning from traditional builds to a bold, contemporary focus on medium-density housing. It's a dynamic shift, driven by a passionate leadership group, sharp market insights, and a clear strategic vision for the future.Backed by a $500M pipeline of residential developments across metropolitan Adelaide,...

  • Lead Administrator

    1 week ago

    Adelaide, South Australia Harrison McMillan Pty Ltd Full time $80,000 - $120,000 per year

    Exciting opportunity for an experiencedAdministrative Leadto oversee operations in a health department, staff development, and trial coordination within a busy clinical research unit.About the Company:A leading health organisation dedicated to advancing patient care and outcomes through world-class clinical research. Their work is underpinned by values of...

  • Finance Administrator

    2 weeks ago

    Adelaide, South Australia Tess Search Partners Full time $60,000 - $90,000 per year

    Finance AdministratorComwire IT, help business leaders maximise productivity and profitability through strategic IT solutions; mapping out strategies aligned with clients' goals and business objectives, ensuring IT investments deliver maximum value. Comwire IT's commitment to excellence and innovation positions them as a leader in the IT services...

  • Transport Administrator

    2 weeks ago

    Adelaide, South Australia Lindsay Australia Limited Full time $60,000 - $90,000 per year

    About the Company:Lindsay Australia is a leading transporter of fresh and refrigerated produce. We take pride in supporting our farmers every step of the way—from planting and packaging to connecting them with retailers and families through our comprehensive road, rail, and logistics network.Over the past 70+ years, our unique and diversified value chain...

  • Contracts Administrator

    4 days ago

    Adelaide, South Australia Frontline Construction South Australia Full time $80,000 - $120,000 per year

    Contract Administrator - Major Building & Infrastructure ProjectsWe're partnering with a highly respected national builder delivering landmark projects across commercial, industrial, and infrastructure sectors. With a strong pipeline of upcoming developments and a focus on long-term growth, this is an outstanding opportunity for an experienced Contract...

  • GTO Administration

    1 week ago

    Adelaide, South Australia Explore Potential Full time $60,000 - $80,000 per year

    GTO Administration / WHS OfficerExplore Potential Adelaide SA Administrative Assistants (Administration & Office Support)Full-time | Adelaide CBD | Support apprentices and industry programs and WHS OfficerMaster Builders SA is seeking a highly motivated GTO Administration Officer to join our team. If you're detail-oriented, thrive in a busy environment,...